Job Description

Job Summary

We are seeking a proactive and organized

MEP Coordinator/Secretary

with strong

technical knowledge in MEP systems (Mechanical, Electrical, and Plumbing)

. The ideal candidate will assist in the coordination of MEP activities, manage project documentation, and support engineering and site teams. This hybrid role combines administrative efficiency with technical insight to ensure seamless communication, documentation, and workflow across project phases.

Key Responsibilities

Coordination & Technical Support:

Assist MEP engineers in coordinating mechanical, electrical, and plumbing systems with architectural and structural components. Follow up with consultants, contractors, and suppliers on drawings, approvals, and materials. Help track technical submittals, RFIs, and approvals to ensure project timelines are met. Attend coordination meetings and prepare minutes of meeting (MoM) with accurate technical references.

Administrative & Secretarial Duties:

Organize and maintain all MEP-related documentation, drawings, and logs (e.g., material submittals, shop drawings, inspection requests). Prepare reports, correspondence, and meeting schedules. Ensure document control practices are followed and up-to-date using systems like Aconex, Procore, or internal DMS. Coordinate with site teams and departments for timely updates and issue resolution.

Qualifications

Diploma or bachelor's degree in engineering (Mechanical/Electrical) or related field preferred. 3+ years of experience in an MEP environment with a mix of coordination and administrative tasks. Strong technical understanding of HVAC, plumbing, fire fighting, and electrical systems. Proficiency in MS Office Suite (Word, Excel, Outlook); familiarity with AutoCAD, Revit, and document management systems is a plus. Excellent organizational, communication, and time-management skills. Detail-oriented, proactive, and able to handle multiple tasks in a fast-paced environment.
Job Types: Full-time, Permanent

Application Question(s):

What is your current salary? * What is your expected salary?