Job Description

JOB PURPOSE:

As part of our ambitious expansion plans, ExecuJet MRO Services Middle East is seeking a talented and experienced Materials Administrator.

KEY RESPONSIBILITIES:

Update and disseminate company policies, procedures, processes and reminders related to supply chain activities as the Supply Chain Manager requires. Create new suppliers in Corridor, initiate and process new supplier approval requirements with the suppliers and our Compliance department. Coordinate with the Compliance department to ensure approved suppliers' records are current, process renewal requirements, pursue renewed certificates with the suppliers, and promptly update Corridor and Q-Pulse systems with the status. Evaluate minimum stock and Smart Parts replenishment requirements and process orders. Compile Preload, Storage and other reports and disseminate them as required. Update and disseminate daily, weekly, monthly and annual reports. Verify and sign invoices on behalf of the Supply Chain Manager. Manage Supply Chain Manager's company credit card transactions and process them in the Concur system. Monitor MoFAIC, Dubai Customs, SIRA, and other government dues and payment requirements and regularise them promptly. Update the roster and leave calendar of the Supply Chain team. Allocate freight and local charges to the respective customer work/sales order. Estimate freight cost as required. Coordinate with service providers on any freight dispute clarification/claims. Coordinate with the other sections' staff for their requirements from the Supply Chain and reciprocally. Support and backup the Supply Chain team members with any assistance as and when required. Take on other duties and responsibilities as delegated.

QUALIFICATIONS:

Essential


Bachelor's degree in engineering, preferably in aviation or master's degree in business administration. Two years of experience in aviation technical support services administration. Proficient in the English language with the ability to communicate clearly and effectively. Advanced proficiency in Microsoft Office Suite, especially Excel and Word Proficient to manage databases, spreadsheets, and other data systems. Experienced aviation inventory and maintenance system user. Competent with aircraft maintenance and support services requirements and documentation. Skilled in handling administrative tasks, documentation, and compliance requirements.

Desirable


Good typing speed with high accuracy. UAE driving license holder.

PERSON SPECIFICATION

Essential


Ability to prioritise tasks and manage time effectively to meet deadlines. Skilled in planning and executing projects to ensure they are completed efficiently. Strong verbal and written communication skills. Flexible to respond to changing circumstances and priorities. Dependable and reliable to perform ethically and professionally. Ability to work with an excellent team spirit and collaboration. Ability to maintain confidentiality.

Desirable


Ability to make informed decisions quickly and effectively. * Ability to cope with stress and setbacks while maintaining productivity.