Marketing & Event Operations Coordinator
Dubai, United Arab Emirates
Job Description
The Marketing & Event Operations Coordinator, is responsible for supporting the marketing and event operations for a portfolio of large-scale events. This includes contributing to the development of digital campaigns, creative initiatives, providing website support, and supporting social media and email marketing initiatives as well as speaker management and event operations support (managing PowerPoint presentations submissions, printer vendors and shipping coordination). Reporting to an Director, the role involves working closely with the marketing, events and production teams to support the launch, marketing campaign, management and execution of large client-owned events. The role requires top-level customer service skills and direct contact with a variety of client organizations. Responsibilities Include:
- Speaker management support to the production team, including ongoing direct communication with Conference Speakers to help coordinate speaker agreements, presentation materials, travel arrangements and prep calls.
- Assist with event preparation requirements as needed (i.e. registration materials, name tags, tent cards, attendee materials, printing needs, shipping requirements and master file management).
- Participate in virtual conference preparation and execution, including scheduling technical briefings with speakers, virtual platform creative and construction.
- Assist with web site content updates \xe2\x80\x93 submission, review, quality assurance and marketing collateral review to ensure all team edits have been made and are consistent with each client\xe2\x80\x99s style guide.
- Assist with on-site requirements such as signage, PowerPoint management, onsite collateral etc.
- Work closely with Sponsorship team to help coordinate exhibitor onsite requirements and support sponsorship marketing initiatives as per guidance of the Director.
- Support the coordination and execution of digital marketing efforts, email marketing campaigns and parallel communication campaigns to confirmed speakers, sponsors and attendees.
- Assist with content marketing initiatives, event/media partnership agreements, list research projects and press agreements when needed.
- Other responsibilities based on business need.
- Minimum bachelor\xe2\x80\x99s degree in business or related field preferred
- Strong project management skills
- Strong Microsoft office skills, especially PowerPoint and Excel
- Demonstrated ability to interact and work with all levels within the organization
- Ability to plan, organize and prioritize multiple and simultaneous related projects and programs in a changing business environment
- Ability to manage changing priorities in a high-pressure environment
- Ability to work independently when dealing with clients, speakers, suppliers and internal colleagues
- Strong decision-making skills
- Ability to work in a fast-paced environment and multi-task requests
- Well-honed time management skills
- 1-2 years relevant marketing experience and/or event coordinating experience strongly preferred
- 1-2 years corporate office experience
- Experience with virtual platforms preferred
- Occasional travel is required
- Experience with Adobe products is an asset
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Job Detail
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Job IdJD1503227
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned