Dubai, UAE, Middle East, Turkey, and Africa

Acino is a Swiss pharmaceutical company, leader in advanced drug delivery technologies. We have a clear focus on selected emerging markets in the Middle East, Africa, the CIS Region and Latin America, and operate in some of the most dynamic countries of the world. We value courage, commitment, trust and empathy and provide an environment that supports initiative and effort. We are proud to be action oriented and open-minded, with a strong focus on quality and product availability, even in remote and hard to reach areas of the world. The position is based in Dubai, UAE and will report directly to the Marketing Manager, GEM providing support to help ensure smooth execution of the GEM Marketing activities day to day activities including office based and online administrative support as well as manage the operational processes are optimized to enable business activities. Your Responsibilities will be :

• Fully accountable to manage the logistic & administrative part of marketing activities & campaigns including but not limited to;

Dealing with vendors proactively; Quotations, POs & delivery time follow up as per Marketing calendar. Facilitate & fasten the internal approval process for all marketing activities. Managing bookings for marketing related internal & external activities. Book-keeping for all documents related to marketing activities approvals. Manage shipments of marketing related materials to the team as per the plan.

• Submitting speaker agreement for approval \xe2\x80\x93 Review and secure signatures of agreements through Docusign and liaise with the Field Force team when even is completed.
• Managing events including but not limited to;
• Sourcing all the info per Events and search/coordinate with organizer;
• Coordinate with the MSL for complete confirmed list of participants/HCPs;
• Secure signatures of HCPs/participants (Letter of invitations or agreements);
• Arrange logistics of event participants per ABAC policy;
• Collating presentation / newsletter \xe2\x80\x93 All events, CDDs, HCPs slides;
• Coordinating with the sales rep for any admin requests.
• Negotiating/Coordinating with the vendor for all the Marketing collateral/Events.
• Work closely with MSL & Marketing team for arranging all the Marketing/Sales events accordingly.
• Open/Close PO accordingly or raising a Non-PO Form if required
• Collaborate with managers in preparing budgets and monitoring expenses
• Submitting/clearing all the invoices per Events/Project per vendor
• Consolidate monthly expenses and coordinate with finance for cash requirement planning
• Coordinating with MICE company on events within the GEM countries (HCP dinners and events)

Your Profile :

• Strong written and verbal communication skills. Highly organized and efficient.
• Fluent in spoken and written English. Knowledge of Arabic would be advantageous
• Proficient in Microsoft Outlook and Microsoft Teams.
• Extensive administrative experience in a fast-paced, multi-task business environment utilizing administrative skills (e.g. Purchase Orders, calendaring, Microsoft applications, T&E, e-conferencing/meetings).
• Demonstrated ability to analyze and solve complex problems using excellent judgment, supporting, partnering, and influencing a range of culturally diverse people.

This is the opportunity to join a very dynamic organization, where decisions are taken fast and where you can actively participate in shaping our future. If this sounds exciting, we would love to hear more about you! Please note only direct applications via our HR system will be considered.

Further Information

If you are interested in working for a company that offers such challenging opportunities, we invite you to send your application along with all pertinent documents \xe2\x80\x93 preferably via e-mail in one PDF document to the following email address: careers.dubai@acino.swiss We are looking forward to hearing from you. Only direct applications are considered.