Job Description

We are seeking a

reliable, detail-oriented, and proactive Admin Executive

to join our dynamic real estate team. This role blends essential administrative duties with listing management, ensuring smooth operations and high-quality property representation across all platforms.

Key Responsibilities :

Administrative Support

Manage day-to-day office operations, maintaining an organized and efficient work environment. Provide administrative support to executives, senior management, and the sales team. Serve as a secretary to the Marketing Manager, assisting with scheduling, documentation, and correspondence. Handle incoming inquiries via phone, email, and in-person, delivering timely and professional communication.

Listing & CRM Management

Create, manage, and update property listings on the CRM and real estate portals. Ensure listings are accurate, visually appealing, and comply with portal standards and DLD regulations. Coordinate with agents to gather media (photos/videos) and ensure timely publication. Ensure all listings have valid Trakheesi permits; manage applications and renewals as needed. Maintain up-to-date property and client data in the CRM.

Sales Coordination & Documentation

Assist the sales team with documentation, contracts, and client communication. Maintain organized records, databases, and filing systems for real estate transactions and office activities.

Requirements

Proven experience in an administrative or real estate support role. Strong organizational skills and attention to detail. Proficiency with CRM systems and MS Office Suite. Knowledge of Dubai real estate regulations and Trakheesi permit requirements is an advantage. Excellent communication and interpersonal skills. Ability to multitask and prioritize in a fast-paced environment.

Preferred Qualifications

Prior experience in real estate or property management. Familiarity with RERA, DLD regulations, and major real estate portals (e.g., Property Finder, Bayut).
Job Type: Full-time

Pay: AED2,500.00 - AED3,500.00 per month

Experience:

* Real Estate CRM: 1 year (Required)