Job Description

One of our leading client in Abu Dhabi is seeking for an experienced and professional Secretary. We need an Assistant to the AGM. The duties below for your reference. Responsiblities:

• Maintain AGM agenda and assist in planning appointments, board meetings, conferences etc. Maintain AGM calendar.
• Attend meetings and keep minutes and relevant reminders after the meetings. Organize his mails, files and folders on his computer
• Advisory: Reviewing and advising on formal documents and maintaining their records for the company.
• Drafting official correspondence and legal documents like affidavits, Renewal and Termination letters, Confidentiality agreements, MoUs, LOIs, and all other related commercial contracts.
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.
• Setup AGMs travel arrangements. Visa, Tickets, Hotel bookings and every other requirement before, during and after his travel.
• Maintain electronic copy and hard copy of all the relevant information ensuring data is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned
• Meet and greet clients and visitors .Setup accommodation and arrangements for company visitors.
• Create, transcribe, and distribute meeting agendas and minutes.
• Maintain Data base of all the contacts, topics of correspondence and companies visited

Job Types: Full-time, Permanent Salary: AED4,000.00 - AED5,000.00 per month Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Assistant to executive/CEO/ AGM: 3 years (Required)