Job Description

Position:

Administrative Coordinator

Location:

Dubai

Job Type:

Full-Time

Preference:

Candidates from North India are strongly preferred

About the Role

We are seeking a proactive and detail-oriented

Administrative Coordinator

to support our dynamic and growing team. This role is ideal for someone with strong organizational skills, the ability to multitask, and a collaborative mindset.

As a key support function, you will work closely with the

Business Development team

and

senior leadership

, ensuring seamless coordination and operational efficiency. Preference will be given to candidates from

North India

, as regional communication familiarity will be advantageous in this position.

Key ResponsibilitiesGeneral Administration

Oversee day-to-day office operations including inventory management, facility coordination, and vendor liaison Maintain and update digital records, files, and internal databases Facilitate smooth interdepartmental communication and collaboration Draft, edit, and format internal memos, reports, and other business documents

Business Development Support

Assist in tracking leads, client meetings, proposals, and follow-ups Prepare presentations and documentation for client meetings Coordinate meeting schedules, manage team calendars, and support event logistics Maintain and update CRM systems for business development activities

Executive Assistance

Provide administrative support to senior executives, including travel arrangements and calendar management Prepare agendas, briefing materials, and follow-up documentation for meetings Manage internal and external communications on behalf of leadership Handle sensitive information with a high level of confidentiality and discretion

Candidate Requirements

Bachelor's degree in Business Administration, Management, or a related field 1-3 years of experience in an administrative or coordination role Excellent organizational and time-management skills Strong written and verbal communication abilities Proficiency in Microsoft Office and tools such as Google Workspace Familiarity with CRM platforms is a plus Self-motivated and team-oriented attitude

Note:

Preference will be given to candidates from

North India

due to better alignment in communication and team integration.

Job Type: Full-time

Pay: Up to AED5,000.00 per month

Application Question(s):

Do you have 1-3 years of experience in administrative coordination or executive assistance? Have you previously worked in a role that involved support for a Business Development or Sales team? Are you comfortable handling confidential information and working directly with senior leadership? Do you have experience in managing office operations (e.g., inventory, scheduling, vendor coordination)? Have you ever been responsible for preparing reports, presentations, or proposals for client meetings? We must fill this position urgently. Can you start immediately? * Which administrative tools and software are you most experienced with?