Job Description

Job Purpose

Direct the Logistics and warehouses operations function to provide quality support to the organization, in a timely, safe and cost-effective manner, in order to facilitate the achievement of company's business goals. Design and implement a strategy to enhance, optimize and improve the service standards up to the user's satisfactory level.

Job Specific Accountabilities (Part 1)

. Oversee and ensure detailed procedures are prepared by subordinates to cover timely and effective provision of requirements. Initiate development and oversee proper implementation of systems to improve efficiency of department's activities. . Direct the practical and the economical short and long term supply programs of all company products and the identification of the appropriate transportation programs. . Give commercial and technical evaluations and provide recommendations concerning the interpretation of related company policies and guidelines. Supervise the compilation of technical reports for Tender boards. Ensure that subordinates and contractors adhere to company guidelines at all times. . Manage the provision, control and optimization of different logistical services and third parties. . Initiate and organize feasibility studies on all aspects of shipping related activities, including the development, maintenance and updating of major contingency plans, and to ensure that alternative transport arrangements are constantly under review. . Manage the Freight forwarding contractor activities in order to ensure the safe handling, temporary storage, time and economic delivery of the materials, review the respective contract agreement in order to advise on scope, conditions and contractors performance with emphasis on the HSE Management system and its implementation. . Manage the storage facilities in order to ensure that they are secured, safe, adequate and well maintained, to provide advice on the general design with respect to the capacity, shelving and equipment requirement for new storage facilities . Manage the inventory and custody of materials in order to ensure that they are reorganized in the stores for easy identification and that they are well preserved. . Ensure that the toxic and hazardous materials are well defined, respective safety data sheets are up to date and that the materials are stored in allotted safe locations. Chemical warehouse personal receive training in the safe handling and storage of hazardous materials. . Manage the receipt, inspection and storage of all purchased materials including Projects spare parts and chemicals. Manage the timely administration of damaged and rejected items. . Manage the materials with shelf life limits in order to avoid any disposal due to reaching expiry dates. . Safeguard warehouse operations and contents by establishing and monitoring security procedures and protocols. Ensure correct maintenance of warehouse equipment, all lifting equipment is controlled and test certification current. . Complete warehouse operational requirements by scheduling and assigning employees. . Monitor the budget, infrastructure and human capital of the section to achieve the objectives in an effective and cost conscious manner. . Guide, direct and supervise subordinates to ensure they work to their best potential and contribute effectively as a team. Work in line with HSE Policy, and ensure awareness and compliance of HSE rules and regulations by subordinates.

Job Specific Accountabilities (Part 2)

Job Specific Accountabilities (Part 3)

Generic Accountabilities

Operational Plans . Develop consistent and realistic long and short term operational plans for the Department in line with the Division objectives and manage the implementation of the approved long and short term plans and ensure they are effectively converted into its performance objectives to realise the Division Objectives and established service levels. Budgets and Operational Plans . Develop and manage the Department annual budget in line with the Division's business objectives and operational plans ensuring that adequate funding provision is made for all Department activities. . Monitor expenditure against approved Department budget on a regular basis; investigate, highlight and reconcile any significant variances to ensure effective performance and cost control. Policies, Systems, Processes & Procedures . Develop and implement appropriate Department policies, processes, systems, standards, procedures and internal controls, Company guidelines in order to support execution of the Division's work programs in line with Company and International standards. Performance Management . Contribute to the development of the Division's KPI's and ensure proper cascade of the Performance objectives within the Department and establish monitoring mechanisms to ensure delivery of these objectives and promote a performance driven culture. . Manage the implementation of the Company Performance Management System for individuals within the Department in accordance with Company approved guidelines. People Development . Develop knowledge, competencies and innovative spirit in the Department and support the establishment of Personal Development Plans (PDP's), Succession Planning and Talent pipeline within the Department in coordination with the Human Capital to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets. Organisation Structure and Development . Review, develop and recommend the appropriate organisation structure for the Department that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives. Risk Management . Contribute and support establishment of a Corporate Integrated Risk Management System within the Department, while identifying and assessing relevant domain risks and implement measures to manage and mitigate all identified risks within the Department. . Communicate corporate business ethics and Company's Code of Conduct to employees within the Department and ensure compliance to the Corporate Policies and guidelines. Innovation and Continuous Improvement . Promote an organisation culture that encourages innovation, enhances employee motivation and supports initiatives for implementation of Change Management to continuously improve the Department operations and services. . Recommend improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Department.

Generic Accountabilities (continue)

Health, Safety, Environment (HSE) and Sustainability . Support the institution and implementation of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Department in line with international standards, best practices and ADNOC Code of Practices. . Ensure adequate HSE training and induction for all Department employees to meet HSE standards. Management Information Systems (MIS) and Reports . Ensure that all Department MIS and progress reports are prepared to provide accurate and timely reports and necessary information to Company Management to effectively manage the business.

Internal Communications & Working Relationships

Contact with line Manager/ peers and other employees within the company/Group as required

External Communications & Working Relationships

Contact with external parties including consultants, third party service providers, and government agencies as required

Minimum Qualification

Bachelor Degree in Engineering discipline, Business Administration or equivalent.

Minimum Experience, Knowledge & Skills

12 years of experience

Professional Certifications

As applicable

Work Condition, Physical effort & Work Environment

Physical Effort Minimal Work Environment A/C environment, could be exposed to the prevailing weather conditions like heat, humidity & dust during occasional site visits.

Additional Details

Job Family / Sub Family: Supply Chain/Logistics