Logistics Manager
Dubai, United Arab Emirates
Job Description
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The main purpose of this position is to oversee the daily logistics operations for the Dubai Metro engineering and maintenance department. MAIN RESPONSIBILITIES
KNOWLEDGE REQUIRED
KEY SKILLS
EXPERIENCES
EDUCATIONAL AND PROFESSIONAL QUALIFICATIONS
- Performance judged through achievement of contract objectives affecting key material supply to 500+ engineering staff.
- Plan, manage and evaluate logistics operations liaising with internal stakeholders, suppliers, logistics providers, transportation companies and the engineering and maintenance teams.
- Create and implement best practice logistics principles, policies and processes across the organisation to improve operational and financial performance.
- Deliver solutions to logistics problems while maintaining high levels of quality and service within budgetary requirements.
- Monitor and measure quality, quantity, delivery times, and transport costs and prepare associates reports accordingly.
- Manage all import and export activities for railway spares and consumables in accordance with all company and regulatory requirements.
- Monitor inbound and outbound shipments from pickup through to delivery so that accurate, up-to-date information can be provided to the engineering and maintenance teams.
- Negotiate rates and contracts with transportation and logistics providers.
- Recommend optimal transport modes, routes or frequency to support the business requirements and optimize the transportation cost.
- Review impact of logistics changes, such as routing, shipping modes, product volumes or carriers and report results to relevant stakeholders.
- Assess and make recommendations for logistics processes in new facilities / countries advising on cost implications and efficiency.
- To be the asset owner for specified hired / leased or owned vehicles used by the engineering and maintenance teams.
- Supervise the planning and management of the engineering and maintenance team vehicles and MEWP.
- Responsible for preparing an annual logistics budget (for freight, vehicles and MEWPs) and common materials used by the engineering and maintenance teams.
- Support continuous improvement initiatives which remove inefficiencies and drive cost optimisation.
- To provide support to the Stores Manager on all aspects of stores inventory administration.
- Ensure the integrity of inventory accuracy and manage stock movements with the help of direct reports.
- Ensure new item IDs are created with complete details (including Commodity Group, Strategic/Non-Strategic, Critical/Non-Critical, Stock/Non-Stock, Lot/Non-Lot, Capitalized and all reorder parameters).
- Ensure all capitalized items are created and managed in line with the company asset classification policy.
- Regularly review and update the material inventory parameters in the Maintenance Management System.
- Lead, manage and motivate a team of Logistics Officers who are specialisms cover material replenishment, imports and exports, repairs and warranty, and vehicles.
- Ensure all new starters receive a full departmental induction and all necessary training for them to become competent in their role within their probation period.
- Ensure the on-going competence of all team members and arrange any training that may be required to ensure up-skilling and continuous development of staff capability.
- Own the competence management system for the team and regularly audit competence records to ensure correct completion.
- Complete annual and mid-year appraisals and identify any sub-standard performance or behaviour and ensure corrective action through employee development plans.
- Lead the external repair process with existing OEMs/Suppliers and develop new suppliers in accordance with company procurement policy.
- Ensure all warranty claims are processed on time in coordination with end user and suppliers.
- To provide support and guidance to the wider engineering and maintenance department on processes relating to materials, tools and equipment management.
- To manage ad hoc projects and assignments to improve the performance of the Logistics and Stores teams.
- Ensure the IT systems in place are effective, maintained and accurate for recording and auditing purposes.
- Promptly address any non-conformances raised against the department and activities purpose opportunities for improvement.
- Meet Key Performance Indicators according to targets agreed with the Engineering Procurement and Supply Chain Manager.
- Ensure compliance with the Keolis-MHI Management System and all relevant business processes, procedures and work instructions to deliver all work with appropriate quality and governance standards.
- To exercise personal duty of care for their own health, safety and welfare and for those affected by their acts or omissions. reference SMS GSOP-HSE1-6 Keolis-MHI organisational HSE responsibilities.
- Ensure compliance with all training requirements of Keolis-MHI and ensure adherence to these requirements at all times whilst in employment.
- Report any accidents, incidents, breaches or potential breaches to appropriate management or the speak up process.
KNOWLEDGE REQUIRED
- Knowledge with ERP (enterprise resource planning) and PC literacy skills are essential.
- Sound commercial judgement in logistics and procurement reporting with an analytical approach would be highly desirable.
- General understanding of all aspects of safety issues related to railway projects and their interface with operations and maintenance activities.
KEY SKILLS
- Must be a skilled in communicating, motivating and developing staff.
- Highly motivated and flexible in a time-sensitive environment to respond quickly and effectively to unanticipated high workloads, events and emergencies.
- Ability to think laterally and analyse and assess a range of information.
- Ability to multi-task and analyse situations promptly and without bias so as to determine the proper course of action or alternatives without jeopardising human safety, quality and the committed performance targets.
EXPERIENCES
- Minimum 7 years, of working experience in railway maintenance or a revenue critical construction engineering environment with a strong core supply chain background.
- At least 3 - 5 years of management experience with the ability to manage logistics & stores.
- Experience in planning, preparing budgets, procedures, technical specifications, safety and quality plans and procedures as required.
- Experienced in holding a supervisory post, with delegated authority for revenue and safety critical processes and systems.
- Experience in managing change; within a mission critical organisation.
EDUCATIONAL AND PROFESSIONAL QUALIFICATIONS
- Diploma or degree holder in engineering, supply chain or other related discipline.
- A supply chain qualification is highly desirable.
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Job Detail
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Job IdJD1509876
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned