Job Description

HFZA experience and knowledge is priority!

Responsibilities

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Logistics Management: -

Creating packing list and invoice for shipments Coordinating and completing each shipments within and outside UAE Knowledge on UAE laws related to logistics, as well as HFZA rules. Contacts with shipping companies, and also should take initiative to bring cost effects means to the department. Strategically plan and manage logistics, warehouse, transportation and customer services Direct, optimize and coordinate full order cycle Liaise and negotiate with Shipping companies and freight forwarders. Keep track of delivery times, transport costs and efficiency. Arrange warehouse, plan routes and process shipments. Resolve any arising problems or complaints. Supervise, coach and train warehouse workforce. Meet cost, productivity, accuracy and timeliness targets. Maintain metrics and analyse data to assess performance and implement improvements. Comply with laws, regulations and ISO requirements. v

Vehicle Management: -

Vehicle scheduling and dispatch. Efficient assets utilization and route planning. Vehicle inspection and maintenance. Real time vehicle location tracking. Vehicle performance monitoring, record keeping and improvement. Monitoring, correcting and improving driver's behaviour and operations. Monitoring, coaching and rewarding drivers. Assisting in the recruitment, discipline and termination of the drivers. Evaluating driver's performances. Tracking driver's attendance, health and other status. Maintaining constant communication with drivers. Training drivers on risk management protocol and safety standards. Maintaining top ups for ADNOC Wallet & Salik accounts v

Facility Management: -

Oversees Building and Ground Maintenance. Operate & maintain custodial functions. Ensures security & emergency preparedness procedures are implemented properly. Ensures that the facility is clean & maintained according to company policies and procedures. Oversees & supervises the quality of work done by contractors to ensure that all tasks are performed correctly. Manage & review service and insurance contracts. Conducts regular facilities inspections. Check completed work by vendors and contractors. Recommends maintenance, electrical and facility design modification. Allocates and supervises the financial and physical resources of the facility management. Frequent surprise visit to Labours Accommodation and Staff accommodation. v

Admin & Office Management: -

Plan and coordinate administrative procedures, systems and devise ways to streamline processes. Ensure the smooth and adequate flow of information within the company to facilitate other business operations. Monitor costs and expenses to assist in budget preparation. Oversee facilities services, maintenance activities. Organize and supervise other office activities (recycling, renovations, event planning etc.) Ensure operations adhere to policies and regulations. Organize Office operation and procedures. . Supervising the updates of job manhours in ERP. . Frequent checking in all the system (MOFA, Customs, PRO Services etc.) to reduce fines. . Payments for Electricity, Sewerage, Wi-Fi for Staff Accommodation and rental cheques for Labour accommodation.
Job Type: Full-time

Pay: AED3,000.00 - AED4,500.00 per month