Job Description

Location:

Dubai

Industry:

Power Systems & Solutions

Experience Required:

2-3 Years

Employment Type:

Full-Time

A professionally managed, fast-growing company in the power systems and solutions sector is seeking a dynamic and detail-oriented

Coordinator

to support project sales, logistics, and operations. This role is pivotal in ensuring smooth communication and execution across sales, logistics, and vendor networks.

Key Responsibilities Logistics & Shipping Coordination

Manage end-to-end logistics operations for inbound and outbound shipments. Prepare and review all shipping and export documentation including invoices, packing lists, and delivery notes. Coordinate movement of goods from Free Zones to mainland UAE, Free Zone to Free Zone transfers, and international exports. Ensure compliance with UAE customs regulations and documentation for imports and exports. Liaise with logistics partners, customs brokers, vendors, and clients to ensure timely and smooth delivery of goods. Handle cargo insurance arrangements and freight quotations. Conducting physical inspection of the shipment upon arrival at our warehouse prior to its dispatch. Prepare Purchase Orders to our local and international vendors. Maintain proper records for the Orders receipt and fulfillment.

Project Sales Coordination

Maintain and manage the order book with accuracy and timely updates. Generate order confirmations and ensure acknowledgment from clients. Coordinate with sales teams, clients, local and international suppliers to track orders, resolve delays, and confirm delivery timelines. Follow up with overseas vendors to ensure timely dispatches. Assist in procuring freight and insurance quotes and ensure insurance coverage prior to shipment dispatch. Maintain clear, organized records of all sales orders, logistics activities, and communications.

Qualifications & Skills

Bachelor's degree (minimum) from a recognized university. Minimum 2-3 years of experience in a similar coordination role. Strong understanding of international logistics, Incoterms, and UAE Free Zone shipping/export-import procedures. Hands-on experience with ERP systems such as Oracle NetSuite, SAP, or Microsoft Dynamics 365. Proficient in MS Office Suite (Excel, Word, Outlook, PowerPoint). Excellent written and spoken English communication skills. Ability to multitask, prioritize, and work in a fast-paced team environment with attention to detail.
Job Type: Full-time

Education:

Bachelor's (Required)
Experience:

Logistics: 1 year (Preferred)
Location:

Dubai (Required)
Application Deadline: 05/08/2025