Our client a multinational is looking for a Logistics Coordinator.
Job Responsibilities:
Logistics Coordination for export shipments (responsibility: Regional (HQ))
o On daily manage all export shipments from Jebel Ali Free Zone & from factories as soon as delivery number and SI is given by the customer service team for MEA region o Any export shipments related to the service team (Service, Parts, Technical, Controls, warranty & affiliates related ), irrespective of the mode of shipment like sea, courier, normal air, land & type of order has to be handled ie shipments w.r.t SI form the related team o Preparing shipping docs coordinating with CS team, customer/ Affiliate, forwarder, factory & warehouse. o Align with factory on the forwarder details, delivery numbers & docs for the shipments from factory directly to customers or affiliates o Close coordination with CS team, factory, customer/ Affiliate & forwarder required for timely movement of shipment. o Timely information with delivery proof, AWB or B/L copy has to be shared with CS team / Affiliate upon shipment collection. o Coordination with certifying agencies like TUV, SGS, BV to be done for COC in line with customer requirements together with factory or warehouse. o Review and monitor the shipments which are moved on CIF, CFR, FOB, DDP, DDU basis. o Closely coordinate with credit team and submit all the LC, SBLC, CAD docs on time inline with company and customer requirements o Responsible for clearing the invoices from forwarders on time and informing the payables team for payments. o Establishing professional relationships with forwarders, periodic meetings with all forwarders & warehouse to meet our logistics needs & better rates. o Continuously monitor and minimize the transport cost o Regular meetings with forwarders, warehouse and understand the changes happening and update the team. o Handling below DSM role for service team Work order creation for 1) Project Sales 2) General Repair 3) Spare Parts 4) Commissioning 5) Good will sales DOS & Extended warranty contracts creation Invoicing, closing the work order & coordination with R2R for revenue recognition o Prepare monthly KPIs and reports on the logistics role. o Work inline with JSOX process and advising on process improvements.
ERP System - Key User role
o Perform key user role in ERP system. o Train the new users on ERP process and flow. o Testing to be performed together with IT for any new development in system for logistics functions
Job Requirements:
Experience & Knowledge:
Knowledge & working experience on export logistics for MEA region.
Should be familiar with inco terms.
Working proficiency in ERP system
Excellent networking and time management skills
Education:
Bachelor\'s degree
Diploma/training courses in Logistics management (optional)
Skills:
High level of negotiation skills needed.
Proficient working knowledge of Excel and Power Point and other MS tools
Out of the box thinking to participate in process improvements
Proficiency in written and verbal communication and negotiation skills.
Personality Attributes:
Results and Quality oriented
Accurately and reliably provide correct solutions.
Preferred:
Willingness to work under pressure and take challenges.
Working knowledge on export logistics to MEA region from Jebel Ali FZE