Job Description

Job Opportunity - Logistics & Administration Executive

Company:

Al Zaytoona Computers LLC

Location:

Dubai - Bur Dubai

Al Zaytoona Computers LLC, a leading IT distribution and wholesale company, is looking for a highly motivated and detail-oriented

Logistics & Administration Executive

to join our growing team. The ideal candidate will manage end-to-end logistics, order management, and general administration while ensuring smooth operations across departments.

Key Responsibilities

Logistics & Order Management

Collaborate with the purchasing team to streamline order processing. Manage payment authorization for submitted orders in compliance with financial protocols. Monitor order progress and update suppliers and internal departments to ensure timely delivery. Coordinate with suppliers and shipping agents to address issues and meet delivery schedules. Maintain accurate records of order documentation and correspondence. Negotiate with freight brokers and shipping companies to secure competitive quotations. Ensure compliance with delivery schedules and monitor shipment processes. Review purchase orders and shipping documents (invoices, packing lists, Certificates of Origin, Bills of Lading) for accuracy and compliance.

General Administration

Review daily bank statements, reconcile records, and request approvals for fund transfers. Manage company expenses including supplier payments, freight, utilities, salaries, and office costs. Handle trade licenses, medical insurance, bank KYC, and related documentation. Process Certificates of Origin via Dubai Chamber and ensure compliance with export regulations. Renew trade licenses, lease agreements, and financial submissions via Dubai Trade Portal. Manage calls, emails, and office documentation in line with company policies. Review client statements and follow up on overdue invoices. Maintain organized files and records for compliance and efficiency.

Customer Support & RMA

Handle all customer inquiries related to returned merchandise. Update and track RMA files for both local and Iraq clients. Verify RMA eligibility for sales and supplier warranties. Coordinate with suppliers for warranty claims and follow up on status. Provide clear updates to customers regarding RMA progress and timelines.

VAT Returns

Encode expenses for VAT return processing. Review VAT declarations via the portal. Coordinate with accountants for VAT return submissions. Prepare and submit final VAT documents to FTA. Process VAT payments via the FTA portal when applicable.

Qualifications & Skills

Bachelor's degree in Business Administration, Logistics, Finance, or a related field. 3-5 years of experience in logistics, order management, or administration in the UAE. Strong knowledge of trade licenses, VAT, FTA portal, and Dubai Chamber procedures. Experience in supplier coordination, freight negotiation, and RMA handling. Proficiency in MS Office (Excel, Word, Outlook). Excellent communication and organizational skills. Ability to multitask and work independently under pressure. Fluency in English is required; Arabic is an advantage.

What We Offer

Competitive salary package. Dynamic work environment in a growing IT distribution company. Career development and growth opportunities.
Job Types: Full-time, Contract
Contract length: 12 months

Pay: AED4,000.00 - AED5,000.00 per month

Education:

Bachelor's (Preferred)
Experience:

Logistics: 1 year (Preferred) * Administration: 1 year (Preferred)