Legal Secretary Temporary
Dubai, United Arab Emirates
Job Description
KEY RESPONSABILITES
Meetings and Travel Management
Administration
Customer Service
Teamwork
KEY SKILLS, ATTRIBUTES AND EXPERIENCE
Skills
Office Skills
Document Production & Technical Skills
COMPETENCIES
Clients/Customers
Business Skills
Citizenship
Functional Skills
Meetings and Travel Management
- Manage fee earners\xe2\x80\x99 calendars
- Arrange conference calls, meetings, VCs, catering
- Coordinate all travel arrangements, including flights, taxis, accommodation and expense forms as appropriate
- Prepare and collate papers ahead of meetings
Administration
- Monitor emails promptly as required and forward/action as necessary
- Deal with incoming and outgoing mail.
- Answering and screening telephone calls, if requested.
- Schedules couriers and other vendors for pick-up of documents for errands such as filings with courts, delivery of documents of counsel and other types of errands.
- Assist in opening new clients and matters as required
- Greeting clients and providing assistance when needed.
- Performing other related duties required based upon the unique practice of the attorney, such as, practice development initiatives, committee project work, and other responsibilities.
- Flexible to work overtime, when needed.
Customer Service
- Deal with internal and client calls in a timely, confident, helpful and polite manner, passing on accurate messages promptly and actioning where necessary
- Exceptional interpersonal and related skills in order to communicate effectively with diverse groups of legal and support staff on confidential and sensitive firm matters.
- Deal with visitors in a confident and professional manner
- Cover the Reception on a rota basis with other Legal Secretaries when the Receptionist is away.
- Keep client contact details as up to date as possible
Teamwork
- Attend training courses as required
- Attend secretarial meetings as required to keep up to date with firmwide procedures, current issues and add value to the secretarial practice.
- Assist in monitoring the billing process as required
- Assist in preparation of bill narratives and draft cost details as required
- Raise, monitor and issue appropriate cheques for clients or third parties as required
- Record time for fee earners in their absence or as required
KEY SKILLS, ATTRIBUTES AND EXPERIENCE
Skills
- Strong PA skills
- Excellent communication and interpersonal skills
- Extensive organisational skills and attention to detail
- Able to manage pressure and conflicting demands on time
- A committed team player
- Proactive and enthusiastic
- Commercially aware
Office Skills
- High level of proficiency with Microsoft Office including Outlook, Word, PowerPoint and Excel
- Typing speed of at least 60 wpm
Document Production & Technical Skills
- Produce, format and edit legal documents efficiently and accurately, sourced through digital dictation, hard copy and audio
- Prepare PowerPoint presentations and Excel spreadsheets
- Draft simple correspondence
- Undertake photocopying, scanning and faxing
COMPETENCIES
Clients/Customers
- Customer Service \xe2\x80\x93 provides high quality and timely customer service
- Innovation & Improvement - Acts on ways to add value to the team and Firm
Business Skills
- Thinking & Planning \xe2\x80\x93 is highly organised and thoughtful in his/her approach to work
- Judgement & Professionalism \xe2\x80\x93 demonstrates appropriate workplace behaviour; able to organize and prioritize workload and use own judgment in decision making on how to adequately and efficiently meet all deadlines.
- Communication \xe2\x80\x93communicates effectively orally and in writing
Citizenship
- Teamwork & Collaboration \xe2\x80\x93 maintains good relationships with co-workers. Contribute to the team being proactive and helpful to colleagues and other fee earners by providing assistance during busy periods and covering for other fee earners in colleague\xe2\x80\x99s absence.
- Developing Self & Others \xe2\x80\x93 addresses own developments needs and assists others to develop
Functional Skills
- Ability to understands the organizational structure of the Firm including office locations, roles and responsibilities of key people and firm strategy
- Able to utilise accounting, operational and administrative applications as relevant to area of responsibility
- Able to understands legal industry requirements and guidelines as relevant to role
- Can Identify and classify legal documents, and organise and file them according to standard firm practice
- Effectively manage and prioritise work.
- Can understand the basic terminology and transactions of applicable practice area and clients
- Able to understand the client engagement process and ensure compliance of time and expense reporting requirements.
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Job Detail
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Job IdJD1607394
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned