Kitchen Secretary

Abu Dhabi, United Arab Emirates

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Position: Kitchen Secretary (Full time #534471)
Property / Office: Emirates Palace, Abu Dhabi
Location: Abu Dhabi, United Arab Emirates

Responsibilities:

Assists the Executive Chef, Executive Sous Chef and Chef de Cuisine in charge of Banquet and Production Kitchen in all administrative matters
Administers the central filing system of the Chef offices
Uploads and coordinates all data required for Oasys time keeping system
Supervises and maintains the smooth flow of the daily administration of the Chefs office and related departments
Handles confidential matters treated or discussed in the Chefs offices with care. Ensures that no confidential information is left the office area without the specific instruction of the Executive Chef
Ensures proper procedures are followed within the Chef offices and that no access is being given to others. Ensures that passwords for confidential files stored in the system are not accessible to other users
Keeps proper administration of all correspondence
Preparing minutes of the meetings
Assists visitors while waiting
Ensures proper message handling, telephone calls and follows up pending items for and on behalf of the kitchen department.
Keeps work environment clean and proper at all times
Works on Word, Power Point, Excel
Ensures proper availability of office supplies and printed matters related to the kitchen offices
To be team oriented and to be able to cope with a high volume of business
Has to be friendly, attentive with positive attitude and always use proper language
Prepares and distributes function sheets, material list according to standards given
Documentation to know about:

Skills and Requirements:

Preferably a combination of a company position involved with training and people development and working knowledge in the service industry
Bachelor or similar degree from an accredited college or university with major course
Previous experience on the same position in a luxury segment is preferred
Good managerial and people management skills, goal oriented, cross cultural awareness
Knowledge in computer based programs and administrative work. Carry out the assigned task and ensure their timely implementation. Display good teamwork attitude and the highest degree of accuracy and confidentiality. Act on kitchen issues and concerns immediately
Proficient in English

Advertised: 27 Mar 2023 Arabian Standard Time
Applications close: 28 Apr 2023 Arabian Standard Time

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