Job Description

Key Responsibilities:

1. Audit Preparation & Financial Compliance

Coordinate all audit-related activities as per RERA's Agreed-Upon Procedures (AUP) and ISRS 4400 standards. Maintain and update all 15 annexures on the Mollak-approved system; ensure accuracy before export. Arrange and archive supporting documentation: tender approvals, work completion certificates, contracts, and compliance reports. Provide financial data, reports, and payment records to internal and external auditors. Ensure proper filing and traceability of transactions in preparation for audit annexures.

2. Invoice Review & Validation

Review and verify vendor/service provider invoices against approved contracts and budgets. Cross-check invoices with the scope of work and service confirmation. Validate all supporting documents (POs, service reports, contracts) before submission for approval.

3. Payment Processing via ESCROW

Process all vendor payments exclusively through designated ESCROW accounts. Coordinate with banks and stakeholders to ensure timely and compliant payment cycles. Prepare payment requests and submit for approval from the Senior Payable Officer before initiating.

4. Chiller Account Refunds:

Monitor refund requests on the system, validate all supporting documents are accurate and initiate the refund within 7 days from the request.

5. Regulatory & RERA Compliance

Ensure full adherence to RERA's financial governance framework and Jointly Owned Property laws. Verify validity of vendor trade licenses, contracts, and compliance documents before disbursement. Monitor overdue vendor payments (over 90 days) and flag them for resolution and reporting.

6. Reconciliation & Financial Systems Management

Conduct weekly reconciliation of regulated and non-regulated bank accounts. Perform and validate weekly chiller account reconciliation, and facilitate refunds within 7 days. Reconcile supplier SOAs, investigate discrepancies, and track pending payables. Update payment statuses, invoice logs, and records in Anacity/Mollak systems.

7. Vendor Coordination & Communication

Liaise with vendors on invoice status, documentation gaps, and expected payment timelines. Resolve vendor queries and disputes related to payments efficiently. Share proof of payment post-disbursement and manage payment tracking logs.

8. Reporting & Analytics

Support preparation of weekly, monthly, and quarterly financial reports for internal and Owners' Committee use. Track and justify budget vs actual variances with supporting documentation. Monitor and report financial entry quality, timeliness, and data backup on the accounting system.

Qualifications:

Bachelor's degree in Accounting, Finance, or related field. 2-3 years of experience in payables, audit preparation, or property finance. Familiarity with RERA regulations and ESCROW account handling in UAE JOP context. Hands-on experience with Mollak, Anacity Strong attention to detail, organizational and communication skills.
Job Type: Full-time

Application Question(s):

Can you join immediately? What is your visa status (cancelled/tourist/employment)? * What is your previous/current salary?