Job Description

KEY ACCOUNTABILITIES:

Process Mapping & Standardization:

Assist in documenting and standardizing project and process workflows across functions. Digitalize the processes and procedures into the MS365 environment under guidance of the respective teams using automation features reducing email trafficking and manual entry Identify opportunities to improve efficiency and consistency in how teams collaborate and execute projects.

Microsoft 365 Tools Implementation:

Design and maintain MS Planner boards, SharePoint lists, and Teams channels to structure work organization. Develop and optimize Power Automate flows to reduce manual administrative effort (notifications, status updates, data syncs, approvals, etc.). Support in creating Power BI dashboards and reports for tracking project progress, workload distribution, and team performance.

Data & Reporting Support:

Collect and structure operational data from multiple MS365 tools for analysis and reporting. Ensure accuracy and consistency in data sources used for team dashboards.

Team Support & Coordination:

Assist in managing the team's task visibility, deadlines, and resource allocation using digital tools. Support administrative coordination such as updates, follow-ups, and reporting preparation.

Continuous Improvement:

Proactively identify automation opportunities within team workflows. Test and implement small-scale solutions to improve efficiency, transparency, and collaboration
QUALIFICATIONS, EXPERIENCE AND SKILLS:


Bachelor's degree (or final-year student) in

Engineering (Mechanical, Electrical, IT, Industrial, or related field).

Strong interest in

process improvement, automation, and digital transformation

within the Microsoft 365 environment. Familiarity with

MS Teams, SharePoint, Planner, Power Automate, Power BI, and Excel

. Good analytical and problem-solving skills -- able to think critically and propose practical solutions. Organized, self-motivated, and detail-oriented with strong follow-up skills. Comfortable working in a dynamic, cross-functional environment. Basic understanding of data visualization and dashboard creation in Power BI. Experience with process flow documentation or Lean / Six Sigma methodologies. * Exposure to project management or resource planning tools