Job Description

ADMINISTRATION

- Ensures that strict implementation of all financial and accounting systems and procedures in accordance with set policies are adhered to and followed.

- Participates in administrative investigations, as needed.

- Recommends action where there is discrepancy between set procedure and actual performance.

DAILY SALES AND SUMMARY AUDIT

Ensures proper, correct and accurate revenue records of the hotel.

- Verifies and checks the correctness of the Auditor's Reports and F&B Revenue Reports by ensuring that all transactions are properly documented and reconciled.

- Analyzes all rebates, credit and miscellaneous charge vouchers to ensure accurate reporting of revenue figures.

- Coordinates with concerned staff to adjust and correct discrepancies in documents/supports.

PHYSICAL CASH OUT

a) Cash floats control

- Conducts physical count of all house funds (General Cashier, Guest Service Officer, F&B Service Staff) at least once a month, and as necessary.

- reports any discrepancies to the CA / Hotel Manager.

- Evaluates results of the cash count for any sign of irregularity.

- Maintains a master list of cash counts performed.

HOTEL REPORTS PREPARATION

a) Daily revenue reports

- Prepares Daily Revenue Report of operations by indicating there in the performance of the day's operations, discrepancies and other pertinent notations.

- Cross checks information in DRR against Daily Transaction Total Report.

b) P & L

- Prepares Profit and Loss Statements for special shows and promotions of the hotel.

ROOM SALES COMMISSION

STATEMENTS PREPARATION

a) Travel agents commission payment

- Oversees computation of commissions of travel agencies, and initiates payment.

DAILY REVENUE AND REBATES JOURNAL

- Audits all hotel revenue.

- Verifies and coordinates with Accounts Receivable Supervisor all transmittals of city ledgers and credit card transactions.

- Maintains and reconciles monthly all subsidiary ledgers (i.e., A/R Guest Ledger,..)

- Screens and consolidates data from transaction total and various reports and summaries.

SEQUENCE CHECKING OF VARIOUS F&B CHECKS, CASH RECEIPTS AND SALES VOUCHERS

- Accounts numerically all income related pre-numbered forms such as but not limited to guest folios, guest checks, telephone vouchers, laundry vouchers, official receipts, etc.

- Informs CA on any discrepancies.

VERIFIES VARIOUS REPORTS

- Audits the General Cashier's Report and computes overages and shortages. Informs the CA of any major discrepancies on a regular basis.

- Coordinates with concerned personnel to ensure discrepancies are corrected.

- Reports major findings to CA/ Financial Controller

Job Type: Full-time