About the job

MAIN PURPOSE

Based in Dubai, the ICS Market Lead will oversee the Internal Controls function for UAE, reporting to the Regional Internal Controls Director.

The individual will act as a support to the Finance Department, Brands, and Richemont Function Heads and shall provide assurance that compliance with controls in finance and other related business processes, are in accordance with Group Policies and Procedures.

In particular, the individual will ensure adequate design of business process and participate in monitoring effectiveness of the underlying controls. He/she will acquire a thorough understanding of our business and, where deficiencies are identified, partner with process owners to customize and implement viable remediation plans.

From time to time, this function will also support special projects or reviews as assigned/ requested by Management.

KEY RESPONSIBILITIES:

Internal Controls and Compliance Assurance

To implement ICS program in accordance with Group ICS Policies and Procedures including:

• Assess process and controls, identify and report control gaps, formulate and follow up of remediation plans with business users across Brands and Functions in accordance with SOX requirements.
• Manage the Group I-CARE reporting system to ensure that accurate and complete information is documented by control owners, including control activities, results of control reviews and progress of remediation plans. Perform TOD to ensure controls are executed as documented.
• Promptly communicate identified deficiencies to management. Provide value added and pragmatic recommendations to address control weaknesses and process inefficiencies
• Coordinate the system user access and segregation of duties (SOD) review process. Take active role in the periodic user access analysis and work with process owners to mitigate the risk of unwarranted access and SOD conflict.
• Identify opportunities to improve controls, compliance, and process efficiency. Partner with functional area management in process streamlining, or efficiency improvement to redesign or establish new controls as part of the revised or new process implementations.
• Constantly update the Risks mapping and the Controls framework to consider new risks, new processes, new systems or new business activities, with suggestion to management for early risk mitigation
• Support Functions & Brands in the revision and creation of policies as well as documenting processes in flow charts, SOP\'s, narratives, and matrices.

• To a limited extent, participate in control performance. Conduct periodic physical inventory count observations to monitor adequacy of the cycle counts, and work with Operations to identify reasons for inventory shrink and ensure controls are in place to remediate gaps. Upon request, participate in execution of controls in scope of the 4-eyes principle, where observation by Finance is required.
• Coordinate with external auditors/ internal auditors on review of in-scope business cycles or process reviews and ensure issues are resolved timely.

Boutique ICS Reviews

To comply with Group Policies and Procedures for Boutique ICS review of retail front office controls including:

• Set up Boutique ICS review plan in accordance with Group requirements in terms of frequency and scope to be reviewed.
• Manage end-to-end boutique reviews from raw data analysis, sample selection, execution of reviews, documentation of results, drafting and submission of the report to the stakeholders.
• Follow up on implementations of control and test results thereof in relation to critical control weaknesses identified during BTQ ICS review.
• Design additional risk-based review procedures in addition to Group requirements, to ensure compliance to local regulations.

Special Projects/ Management Reviews

• Assist Finance Department to maintain the Boutique Operation Manual to ensure timely updates are incorporated.
• Assist Finance Department to update their Internal Policies, Procedures & Controls.
• Plan and perform special reviews/ projects as assigned by Management.
• Participate in ad-hoc incident investigations and reporting to Brand/ Function Heads, where necessary.

Training and Development

• Ensure that Brand/ Function new joiners are adequately orientated to the ICS function
• Keep abreast with ICS review methodology, Group/ Regional Policies and Procedures and extend feedback to Group, Regional and other market ICS members/ Internal Audit teams on internal control related issues

QUALIFICATIONS:

Required Experience:

• Degree in Finance or similar course.
• Relevant working experience in Internal controls, external or internal audit, within an international company.
• Good knowledge of SOX requirements.
• Good understanding of Risk management, Corporate Governance, Finance & Accounting practices and fraud concepts.
• Ability to carry out reviews, audits, and compliance testing to ensure that procedures are operating effectively with appropriate controls
• Ability to understand complex processes, document, and embed controls within processes

Technical Requirements:

• Advanced presentation techniques, comprehensive report writing skills and fluent in written and spoken English.
• Strong experience or knowledge of finance-related systems, SAP experience will be advantageous
• Demonstrated computer skills and proficiency in Microsoft Office (highly proficient in Excel preferred)
• Experience in a retail business would be advantageous

Competences:

• Able to work independently, self-initiated, highly organized.
• Mature and self-motivated, demonstrating a positive and proactive attitude.
• Ability to multitask, manage deadlines, highly agile and able to deal with ambiguity.
• Results oriented, acts decisively and is an active team player.
• Strong customer focus (internal and external) with excellent interpersonal and communication skills and confident in dealing with different management levels
• Unquestioned personal integrity with strong ethics and values consistent with company culture
• Strong analytical capability with a logical approach to identifying and evaluating issues and problem solving
• Ability to stand firm on difficult issues when required

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