Job Description

We are seeking a proactive, organized, and detail-oriented

HR Officer

to manage the day-to-day HR operations of the company. The role will focus on maintaining employee records, managing leave and attendance, coordinating with the PRO for visa and legal compliance, and ensuring company licenses and documents are up-to-date. The ideal candidate will bring strong HR administrative skills, a clear understanding of UAE labor regulations, and a mindset of ownership and confidentiality. We are also looking for someone to take care of the company documents such as trade licenses and renewals, company insurances, MOA etc.

Key Responsibilities:

- Needs to be excellent at Excel (formulas, dashboards etc)

Employee Lifecycle Management

Maintain and regularly update the

Employee Master File

, ensuring accuracy of all personal, employment, and visa details Prepare and issue

offer letters, contracts, renewals, and exit documents

Coordinate

employee onboarding

including document collection, ID card issuance, and orientation Manage

offboarding process

including exit interviews, clearance, final settlements, and visa cancellations Track

probation periods

, contract expirations, and initiate renewal or separation workflows as required

Leave and Attendance Management

Track

annual leave, sick leave, short leave, unpaid leave, and time-off

requests Maintain accurate

leave balance sheets

and ensure proper documentation and approvals are recorded Coordinate with accounts/payroll team to ensure correct leave deductions and payouts Flag abnormal leave patterns and ensure alignment with internal policies

Visa & PRO Coordination

Act as the point of contact with the

Public Relations Officer (PRO)

for visa issuance, renewals, cancellations, and Emirates ID processing Ensure compliance with

UAE immigration and labor laws

Maintain visa status reports and provide timely alerts on

expiring visas or labor permits

Manage company registration systems such as

MOHRE

,

GDRFA

,

E-Channel

, etc.

Company Document & License Management

Maintain a master log for all

company legal and regulatory documents

, including: Trade Licenses Establishment Cards Chamber of Commerce Certificates Vehicle registrations and insurance policies Tenancy contracts Civil defense and HSE certifications Track expiration dates and lead

timely renewals and submissions

HR Policy Implementation & Compliance

Assist in drafting and enforcing HR policies and internal regulations Ensure alignment of HR practices with

UAE labor law

and company values Support audits, inspections, or compliance checks as required by authorities or management

Payroll and Benefits Coordination

Compile

monthly attendance, leave, and overtime data

for payroll processing Liaise with accounting/payroll department to ensure

accurate salary processing

Track and update employee

insurance enrollment/termination

, claims, and benefits

Employee Support & HR Services

Be the go-to point for employee inquiries on HR-related topics (leave, salary, insurance, visa, etc.) Maintain a culture of trust, transparency, and confidentiality Support management in

disciplinary actions, warnings, and grievance handling

Required Skills and Qualifications:

Bachelor's Degree in Human Resources, Business Administration, or equivalent 3-5 years of proven HR generalist experience (UAE experience mandatory) Strong knowledge of

UAE labor laws

, visa and immigration processes Experience coordinating with

PROs

and handling government documentation Excellent organization, documentation, and follow-up skills High level of discretion and confidentiality Proficient in Microsoft Office (especially Excel) and document tracking systems Strong interpersonal and communication skills Ability to handle pressure, multitask, and meet tight deadlines
Job Type: Full-time

Pay: From AED6,000.00 per month