The HR Assistant will assist the Contracts & Benefits team with the day-to-day administrative tasks and services to support effective and efficient operations.

Job Responsibilities

Onboarding

• Respond to inquiries that relate to payroll and benefits for new hires.
• Guide new hires through contract and benefits forms if needed.

Payroll Administration

• Help in setting up new hires for payroll processing ( this includes full time and part time staff & faculty, visiting scholars, GTAs, GRA, etc).
• Ensure any bank changes are supported with correct documentation.
• Process required advances as per AUS processes such as housing allowance, leave salary and salary advance.
• Record maternity leaves and take necessary action for any unpaid maternity leave.
• Answer employees related inquiries regarding payroll.

Benefits Administration

• Administrate the enrollment of employees in medical and life insurance.
• Process education assistance requests.
• Perform Self Directed Benefits reconciliation.
• Complete pension enrollment for GCC nationals
• Manage indemnity selections.

Faculty Database Management

• Compile and update new faculty professional certificates.
• Keep records and update Faculty Ranks, departments, and administrative positions with the university.
• Update the University administrator\'s catalogue and the full time faculty catalogue.

Offboarding

• Obtain related quotes for final settlement calculation.
• Follow up on employees\' online clearances related to final settlements.
• File related documents for final settlement.
• Communicate with exiting employees when needed.

Reporting

• Assist with CHEDS reports; data cleansing and cross checks.
• Assist with the general faculty AD hoc reports when required.
• Assist with AD hoc reports, bench marking reports and ratio reports whenever necessary.

Additional Tasks

• Data entry into the Oracle system relating to contract and benefits.
• Address all employees\' queries, concerns and requests.
• Attend to employee verifications requests from verified entities and authorities (i.e banks ).
• Prepare letters as requested.
• Assist in filing and completing documentation to ensure adherence to regulations.

Qualifications and Skills Required

• Diploma in Human Resource Management or related field
• 1 to 3 years\' experience in administrative HR and payroll functions
• Proficiency in written and spoken Arabic and English
• Excellent communication skills
• Excellent organization skills
• Familiar with and exposure to payroll practices
• PC Literacy - MS Office in particular with V Look Up and mail merge knowledge.

Preferred Qualifications and Skills

• Bachelor of Science in Human Resource
• Familiarity with Oracle ERP system

How to Apply

• Interested applicants should fill out the

. * AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.

• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one\'s qualifications.

American University of Sharjah