Job Description

1. Administrative Support & Record Keeping

Maintain HRIS:

Accurately enter and update employee data in the Human Resources Information System (HRIS) for all staff, including agents, brokers, and corporate employees.

File Management:

Maintain both physical and electronic employee files (e.g., contracts, performance reviews, benefits enrollment, I-9/visa documentation) with strict confidentiality.

Reporting:

Prepare basic HR reports (e.g., headcount, turnover rates, time-off usage) for HR Management and senior leadership.

Correspondence:

Draft and distribute standard HR-related communications, such as internal announcements, policy updates, and verification of employment letters.
2. Recruitment and Onboarding

Recruitment Support:

Post job advertisements on various platforms (job boards, social media, real estate-specific sites).

Candidate Management:

Screen resumes, schedule interviews, coordinate background checks, and send interview confirmations.

New Hire Process:

Prepare new hire packets, coordinate new employee orientation sessions, and ensure a smooth onboarding experience (e.g., setting up workstations, system access, and email accounts).
3. Employee Relations and Benefits Administration

First Point of Contact:

Respond to employee and agent inquiries regarding HR policies, benefits, payroll, and PTO/leave of absence processes.

Benefits:

Assist with the administration of employee benefits, including enrollment, changes, and open enrollment periods.

Payroll Support:

Review and reconcile timekeeping records and assist in preparing documentation for payroll processing, ensuring accuracy for both salaried and commission-based staff.
4. Compliance and Policy

Policy Support:

Assist in communicating and ensuring adherence to company HR policies and procedures.

Legal Compliance:

Maintain awareness of basic state and federal employment laws, and assist in documentation for compliance (e.g., labor law posters, required training records).

Offboarding:

Coordinate employee exit processes, including conducting basic exit interviews, collecting company property, and processing final paperwork.
Job Type: Full-time