Job Description

Core Functions/Duties:

• To be a point of contact for general HR enquiries & coordination between employee & HR dept.

• To work closely on day-to-day basis with HR manager & other team members together to achieve departmental goal.

Job Purpose:

• To provide administrative support to the remainder of the HR team (eg. Correspondence, drafting, filling distribution of letters, HR document control, etc.)

Duties & Responsibilities

• Responsible to ensure that the Human Resources Department requirements for administrative support are undertaken efficiently and professionally, including word-processing, employee's requests, answer telephone, filing, maintain notice boards/memorandum, collect/distribute mail, purchase orders, expense vouchers,.

• Assist for monthly payroll process.

• Responsible for the day to day HR administrative activities of all section of HR department

• To handle employee leave process, employee requests, passport handling

• Employee's personal filing, update, archiving & record keeping.

• To ensure that HR system is fully updated at all times. To produce HR reports as & when required.

• To ensure that level of authority is maintained at all times while executing all above tasks.

• To contribute constructively in HR policy, procedure & process advancement.

• To ensure staff personnel files are kept up to date.

• Follow up & ensure employee's visas

• Managing the OT, holiday's process and recording of all staff holidays

• To manage the probationary reports, issuing probationary guidance, making sure probationary reports are prepared by managers

• To assist with training and development administration, including keeping records of staff attending training, forwarding appropriate joining instructions and keeping training records as up to date as appropriate.

• Supporting Recruitment in the administration process for recruitment and selection,

• To support the team with general filing to ensure staff personnel files are kept up to date.

• Coordinate with PROs. To complete Ad-hoc HR tasks / projects

• Sharing best HR practices to improve the common departmental objectives.

• To perform other departmental tasks as and where directed by the Supervisor/Manager

Essential Qualifications,

• Graduate in any discipline with Certification in HR Professional

• Should have prior exp. in handling ERP (HR software) payroll processes

• Ability to deal with sensitive & confidential matters as necessary

Desirable Qualifications

• Should have hands on exp. in HR coordination tasks from service / banking industry.

• Should have good PC skills with expertise in MS Applications (Word, Excel, Power Point) should have moderate typing speed.

• Demonstrate effective communication skills, both verbal and written.

• Ability to work with limited supervision, to make decisions and work on own initiatives.

• Should be ability to work under tremendous pressure.

• Ability to work as part of a team - Should have ability to operate within tight deadline and manage number of work activities at any one time.

• Re-prioritize work with minimum warning.

Competency Requirements

• Have excellent customer / employee relations skills - Ability to establish and maintain good working relationship with a wide range of people.

• Should have thorough understanding & knowledge of UAE labour laws.

• Have excellent customer / employee relations skills - Ability to establish and maintain good working relationship with a wide range of people.

• Good organizational & interpersonal skills. Effective communication skills in order to deal tactfully & sensitively with people at all levels.

Industry

• Food & Beverages

Job Type: Full-time