Job Title: HR Associate (UAE Nationals only)

Office: Office of Human Resources

POSITION SUMMARY:

The Human Resources Associate serves as the primary contact of the Office of Human Resources with other offices, deans, faculty members, and students; by responding to inquiries and satisfying all their needs. Coordinates, oversee, and/or performs a wide variety of support activities, secretarial services, and confidential assignments for the office.

MAIN DUTIES:

• Provides staff and office support for the office/college, that include screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries as they arise.
• Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings.
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Assists in the scheduling and coordination of the manager\'s appointments and travel arrangements.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
• Coordinates and oversees the day-to-day management of supplies and equipment for the office.
• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
• Performs miscellaneous job-related duties as assigned.

QUALIFICATIONS AND EXPERIENCE:

• Bachelor\'s degree in Business Administration, Human Resources Management, or equivalent.
• At least 3-5 years of experience that is directly related to the duties and responsibilities specified.
• Excellent written & spoken command of both English and Arabic languages.
• Proficiency in using computer and Microsoft Office packages.

KNOWLEDGE & SKILLS:

• Records maintenance skills
• Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
• Ability to create, compose, and edit correspondence and other written materials.
• Skill in organizing resources and establishing priorities.
• Word processing and/or data entry skills.
• Ability to coordinate and organize meetings and/or special events.
• Database management skills.
• Knowledge of planning and scheduling techniques.
• Ability to provide leadership and guidance to administrative support staff and/or students.
• Demonstrate effective organizational skills, human relations and communication skills.
• Deliver a high level of customer service.
• Ability to be confidential and consistent attention to detail.
• Must be able to work in a fast-paced environment.
• Good knowledge in preparing reports, proposals, research methods, and generating basic analytical techniques.
• High energy, positive attitude, and high degree of initiative.
• General office administration and secretarial skills.

Ajman University