We are looking for a highly organized and proactive HR and Administrative Coordinator to support the day-to-day operations of our human resources, administrative and finance functions. This role plays a key part in ensuring efficient office management, providing comprehensive employee support and maintaining compliance with company policies and procedures. The ideal candidate is detail-oriented, resourceful, initiative, and possesses strong interpersonal & multitasking skills.
Key Responsibilities:
Human Resources
Assist the recruitment process by posting job openings, coordinating interview schedules, and maintaining communication with candidates.
Coordinate new hire onboarding and orientation processes.
Maintain and update both digital and physical records for employees and office operations to ensure accuracy and organization.
Oversee and ensure compliance with company policies as well as relevant employment laws and regulations.
Tracking and monitoring employee attendance to ensure accuracy and compliance.
Address employee questions about company policies, procedures, and benefits.
Assist in payroll processing by ensuring employee data and documentation are accurate and up to date.
Maintain confidentiality and handle sensitive information with discretion.
Administration
Oversee general office administration, including filing, record maintenance, and management of office supplies.
Prepare and organize documents, reports, and presentations.
Respond to phone calls, emails, and inquiries in a professional manner.
Handle travel arrangements, expense reports, and reimbursements.
Provide general administrative support to various departments as needed.
Support the implementation of company policies and office procedures to ensure smooth and consistent operations.
Finance Support
Assist with basic bookkeeping tasks such as expense tracking and invoice processing.
Coordinate with the finance team for timely submission of financial documents and reports.
Support internal and external audits by maintaining proper documentation of administrative and HR-related financial records.
Qualifications & Requirements
Must be a Bachelor's degree holder.
2-4 years of experience in HR and/or office administration (experience in finance support is an advantage).
Strong understanding of HR operations, labour laws, and administrative processes.
Proficient in MS Office (Word, Excel, PowerPoint)
Excellent organizational, communication, and problem-solving skills.
High attention to detail, with the ability to handle multiple priorities and maintain confidentiality.
Preferably female.
Job Type: Full-time
Application Question(s):
* Are you available to join immediately? If not, when would be the earliest (or latest) date you could start?
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