Job Description

The HR & Admin Officer/Manager is responsible for managing end-to-end human resources functions and ensuring smooth administrative operations within the academy. The role supports the institution's academic mission by ensuring effective recruitment, staff welfare, compliance, operational efficiency, and a positive working environment.

KEY RESPONSIBILITIES

Human Resources Management Recruitment & Staffing

Identify staffing needs in coordination with academic and non-academic departments. Prepare job descriptions, post job ads, screen resumes, conduct interviews, and onboard new employees. Ensure timely hiring of teachers, trainers, administrative staff, and support staff. Coordinate with accounts for salary processing, attendance inputs, increments, and deductions. Manage reimbursements, leaves, overtime, and benefits administration.

Onboarding & Orientation

Conduct induction programs for new hires. Prepare joining formalities, documentation, ID cards, and employee files.

Performance Management

Support planning and implementation of KPIs and annual performance appraisals. Track attendance, punctuality, performance issues, and disciplinary actions. Facilitate employee feedback and development programs.

Employee Relations

Maintain a positive work culture through communication, conflict resolution, and engagement activities. Address employee queries, complaints, and grievances professionally. Plan staff welfare initiatives, training, and team-building activities.

HR Compliance & Policies

Develop, update, and implement HR policies, code of conduct, and SOPs. Ensure compliance with labor laws, contracts, and statutory requirements. Maintain the employee attendance system and leave management.

Administration Management General Administration

Oversee day-to-day administrative operations of the academy. Manage office supplies, inventory, procurement, and vendor coordination. Ensure maintenance of facilities, classrooms, equipment, and cleanliness.

Academic Support Administration

Assist in scheduling classes, examinations, and events. Coordinate with teachers, parents, students, and departments for operational needs. Support admission processes, student records, and documentation when required.

Documentation & Record Keeping

Maintain confidential HR and administrative records, contracts, and reports. Prepare monthly reports for management--HR metrics, attendance, recruitment, training, etc. Safety, Compliance & Legal Ensure adherence to health & safety guidelines within the campus. Manage insurance, EHS compliance, and security protocols.

SKILLS & QUALIFICATIONS

Bachelor's degree in HR, Business Administration, Management, or related field. MBA/PGDM in HR preferred. Experience 2-3 years of HR & admin experience, preferably in an educational institution or service industry.

Key Skills

Strong communication and interpersonal skills. Knowledge of HR laws, policies, and HRMS systems. Administrative management and problem-solving ability. Multi-tasking, organization, and attention to detail. Proficiency in MS Office, Google Workspace, and record-keeping

Must be able to join immediately

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If interested, you can share your CV via email info@vgaholdings.com or via WhatsApp +973 66621566 (NO CALLS)

Job Types: Full-time, Permanent