Job Description

Hiring Office Administrator (UAE Experience & Tagalog Speaker)

Position Overview

We are looking for a proactive and detail-oriented Office Administrator to join our team in Dubai. The ideal candidate will have relevant UAE experience in administrative support, operations coordination, and office management, with the ability to handle day-to-day business tasks and ensure smooth functioning of the office.

*Qualifications & Skills

?Minimum 2-4 years of experience as an Office Administrator or similar role in the UAE.

?Bachelor's degree or equivalent qualification.

?Strong knowledge of MS Office (Word, Excel, PowerPoint) and familiarity with CRM/ERP systems.

?Excellent written and verbal English communication skills

?Strong organization, multitasking, and problem-solving skills.

?Knowledge of UAE administrative processes (DED, visas, PRO tasks) preferred.

?Ability to work independently and as part of a team.

*Key Responsibilities

?Manage day-to-day office operations, including correspondence, filing, and record-keeping.

?Handle customer inquiries via phone, email, WhatsApp, or CRM system and route them to the relevant teams.

?Assist in job scheduling and coordinate with technicians, operations, and clients.

?Maintain and update databases, spreadsheets, and CRM tools for tracking jobs, expenses, and contracts.

?Prepare invoices, quotations, purchase orders, and contracts as required.

?Support the management in handling HR tasks (staff attendance, leave requests, visa renewals).

?Assist in license renewals, tenancy contracts, insurance, and compliance requirements with Dubai authorities (DED, Ejari, etc.).

?Maintain office supplies and ensure a professional work environment.

?Coordinate with vendors, suppliers, and external agencies.

?Prepare weekly and monthly reports for management on operations, expenses, and performance.

What We Offer

?Competitive salary based on experience.

?Opportunity to grow in a fast-developing company.

?Supportive team environment.

?Training in industry-specific tools and processes.

Job Type: Full-time

Pay: AED2,500.00 - AED2,800.00 per month