Budgeting and Cost Control

Assist the Concept Head in the formulation of the corporate strategy for the year and finalization of annual targets along with other functional heads to implement the strategic directions
Managing the processes for financial forecasting and budgets, and overseeing the preparation of all financial reporting
Business Partnering with CEO on long-term business plan, business Insight and financial planning (including new investment) considering shareholder\xe2\x80\x99s interest.
Formulate financial policies/procedures for the Concept within the framework of the group policies aimed at achieving the business growth and controls and ensure that the Finance Team follows internal control measures to safeguard financial interests
Participate in the preparation of buy budgets for concept across territories
Facilitate the setting up of sales projections and of purchase budgets based on projected sales for each shop in the territory and each department
Through the Senior Finance Manager / Finance Manager, coordinate the operational, seasonal, buying budgets with the various management teams, including financial projections and cash flow statements, and ensure that they are prepared and finalized
Monitor annual purchase budgets as per plan
Ensure that the annual financial budgets for the Concept are drawn based on the corporate strategy
Review budgets of the Concept and Territory operations monthly and revise allocations if necessary
Exercise necessary budgetary controls on all costs incurred by the Concept, ensuring that they comply with the drawn budgets
Review and discuss monthly financial accounts and variances against budget achieving cost control on the controllable expenditures
Ensure that the overall margins to be achieved are as per budgets
Monitor the income and expenses versus budget, track the variances, recommend corrective actions and follow-up on remedial actions to ensure the adherence to the budget and to support the effective monitoring of performance within the budget
Monitor import shipments and control costs
Review management analyses from the quarterly data to identify variance from trends and budgets
Ensure delivery of set standards of MIS reports for various departments, ensure periodic MIS generation and interpret data to suggest ways of cost optimization and store performance improvement
Review and provide exceptions, variance, business productivity, stock, sales, financial and budgetary analyses through MIS reporting

Accounting and Audit

Manage payables and receivables for the Concept
Approve, authorize all payments and ensure accuracy in timelines and accuracy in all payments
Set up controls and procedures for debtors\xe2\x80\x99 invoices and for monthly cash certificates
Develop and maintain systems for prompt and accurate collection of financial and accounting information
Maintain accounting by ensuring expenses are properly accounted for
Ensure thorough checking of the entire MIS prior sending to RNA and Corporate office while adhering to agreed timelines
Ensure generation of monthly and quarterly financial statements - Balance Sheet and P/L statements in compliance with the statutory/regulatory norms
Ensure creditors accounting and the non \xe2\x80\x93 RNA company accounting is taken care of
Supervise timely and accurate internal audits and finalize Accounts for the Concept
Ensure Compliance to Company policies, practices, and accounting standards
Ensure that the annual financial statements of the company are drawn up in time in line with the corporate guidelines
Set up controls and procedures for debtors\xe2\x80\x99 invoices and for monthly cash certificates
Supervise on-time preparation of statutory accounts and liaise with external auditors when required
Supervise Banking transactions \xe2\x80\x93 daily fund management, liaison with banks for utilization of funds / bank limits, analyze banking facilities

Purchase, Inventory and Project Execution

Ensure proper merchandise management in the territories
Ensure optimal / economic stock holding
Negotiate and review arrangements with local purchase suppliers, non trading material suppliers
Supervise, control and authorize all purchases (local+ non-Trading)
Review the stocks in line with pre decided norms on terms of stocks levels, stock ageing, and slow moving items, to take timely decisions whenever required
Review new projects \xe2\x80\x93 focusing on Break even points / sales break even; main cash flows and P/L accounts

Logistics

Monitor effectiveness in the entire end to end supply chain process for the Concept
Help the corporate team in managing and overseeing in-bound and outbound logistics activity
Coordinate with Suppliers through Buying team for delivery of merchandise
Coordinate with Clearing team for clearance of imports with Procurement team
Coordinate with the central warehouse for receiving, warehousing and delivery of product in a manner consistent with Concept service and cost objectives
Help the corporate team in preparing the routing and shipping plans, agreements with third party service providers and manage the delivery schedules
Monitor the Corporate Supply Chain team on supply chain efficiency and effectiveness optimization initiatives
Monitor freight forwarding by logistics partners

Legal and Insurance Matters

Through the Senior Finance Manager / Finance Manager, ensure safe custody of all company assets
Liaise with Legal department and coordinate with the Corporate legal and local legal offices on legal matters
Ensure timely renewal of Trade Licenses / Lease Agreements / Commercial terms with the different authorities, with PR support
Ensure renewal and registration of Trademarks

Information Technology

Ensure smooth functioning of operating system, database, application server software and middleware
Avert IT infrastructure problems and resolve issues before they impact business availability
Ensure minimum downtime of critical IT systems
Ensure efficient turn around of IT software and hardware related complaints, queries
Ensure query design, maintenance and management for MIS generation through ERP systems
Oversee implementation of new IT initiatives
Correspond with the Oracle team in the resolution of ERP issues (roll out and system)

People Management

Manage the performance of the team \xe2\x80\x93 set annual performance goals, monitor performance, and provide constructive feedback to improve performance.
Identify their training and development needs and ensure their fulfilment
Develop and mentor subordinates to move to the next higher level of job through career planning
Ensure compliance to Company policies and values

Miscellaneous

Initiate and implement improvements in business processes
Train and educate the team members about errors/new developments
Ensure adequate Concept support for new territories
Handle all the general administrative affairs of the Concept
Ensure that assets are safeguarded and that transactions are properly authorized, recorded, and reported
Handle franchise agreements with Brand principles (if applicable)

Qualifications

Budgeting and Cost Control

Assist the Concept Head in the formulation of the corporate strategy for the year and finalization of annual targets along with other functional heads to implement the strategic directions
Managing the processes for financial forecasting and budgets, and overseeing the preparation of all financial reporting
Business Partnering with CEO on long-term business plan, business Insight and financial planning (including new investment) considering shareholder\xe2\x80\x99s interest.
Formulate financial policies/procedures for the Concept within the framework of the group policies aimed at achieving the business growth and controls and ensure that the Finance Team follows internal control measures to safeguard financial interests
Participate in the preparation of buy budgets for concept across territories
Facilitate the setting up of sales projections and of purchase budgets based on projected sales for each shop in the territory and each department
Through the Senior Finance Manager / Finance Manager, coordinate the operational, seasonal, buying budgets with the various management teams, including financial projections and cash flow statements, and ensure that they are prepared and finalized
Monitor annual purchase budgets as per plan
Ensure that the annual financial budgets for the Concept are drawn based on the corporate strategy
Review budgets of the Concept and Territory operations monthly and revise allocations if necessary
Exercise necessary budgetary controls on all costs incurred by the Concept, ensuring that they comply with the drawn budgets
Review and discuss monthly financial accounts and variances against budget achieving cost control on the controllable expenditures
Ensure that the overall margins to be achieved are as per budgets
Monitor the income and expenses versus budget, track the variances, recommend corrective actions and follow-up on remedial actions to ensure the adherence to the budget and to support the effective monitoring of performance within the budget
Monitor import shipments and control costs
Review management analyses from the quarterly data to identify variance from trends and budgets
Ensure delivery of set standards of MIS reports for various departments, ensure periodic MIS generation and interpret data to suggest ways of cost optimization and store performance improvement
Review and provide exceptions, variance, business productivity, stock, sales, financial and budgetary analyses through MIS reporting

Accounting and Audit

Manage payables and receivables for the Concept
Approve, authorize all payments and ensure accuracy in timelines and accuracy in all payments
Set up controls and procedures for debtors\xe2\x80\x99 invoices and for monthly cash certificates
Develop and maintain systems for prompt and accurate collection of financial and accounting information
Maintain accounting by ensuring expenses are properly accounted for
Ensure thorough checking of the entire MIS prior sending to RNA and Corporate office while adhering to agreed timelines
Ensure generation of monthly and quarterly financial statements - Balance Sheet and P/L statements in compliance with the statutory/regulatory norms
Ensure creditors accounting and the non \xe2\x80\x93 RNA company accounting is taken care of
Supervise timely and accurate internal audits and finalize Accounts for the Concept
Ensure Compliance to Company policies, practices, and accounting standards
Ensure that the annual financial statements of the company are drawn up in time in line with the corporate guidelines
Set up controls and procedures for debtors\xe2\x80\x99 invoices and for monthly cash certificates
Supervise on-time preparation of statutory accounts and liaise with external auditors when required
Supervise Banking transactions \xe2\x80\x93 daily fund management, liaison with banks for utilization of funds / bank limits, analyze banking facilities

Purchase, Inventory and Project Execution

Ensure proper merchandise management in the territories
Ensure optimal / economic stock holding
Negotiate and review arrangements with local purchase suppliers, non trading material suppliers
Supervise, control and authorize all purchases (local+ non-Trading)
Review the stocks in line with pre decided norms on terms of stocks levels, stock ageing, and slow moving items, to take timely decisions whenever required
Review new projects \xe2\x80\x93 focusing on Break even points / sales break even; main cash flows and P/L accounts

Logistics

Monitor effectiveness in the entire end to end supply chain process for the Concept
Help the corporate team in managing and overseeing in-bound and outbound logistics activity
Coordinate with Suppliers through Buying team for delivery of merchandise
Coordinate with Clearing team for clearance of imports with Procurement team
Coordinate with the central warehouse for receiving, warehousing and delivery of product in a manner consistent with Concept service and cost objectives
Help the corporate team in preparing the routing and shipping plans, agreements with third party service providers and manage the delivery schedules
Monitor the Corporate Supply Chain team on supply chain efficiency and effectiveness optimization initiatives
Monitor freight forwarding by logistics partners

Legal and Insurance Matters

Through the Senior Finance Manager / Finance Manager, ensure safe custody of all company assets
Liaise with Legal department and coordinate with the Corporate legal and local legal offices on legal matters
Ensure timely renewal of Trade Licenses / Lease Agreements / Commercial terms with the different authorities, with PR support
Ensure renewal and registration of Trademarks

Information Technology

Ensure smooth functioning of operating system, database, application server software and middleware
Avert IT infrastructure problems and resolve issues before they impact business availability
Ensure minimum downtime of critical IT systems
Ensure efficient turn around of IT software and hardware related complaints, queries
Ensure query design, maintenance and management for MIS generation through ERP systems
Oversee implementation of new IT initiatives
Correspond with the Oracle team in the resolution of ERP issues (roll out and system)

People Management

Manage the performance of the team \xe2\x80\x93 set annual performance goals, monitor performance, and provide constructive feedback to improve performance.
Identify their training and development needs and ensure their fulfilment
Develop and mentor subordinates to move to the next higher level of job through career planning
Ensure compliance to Company policies and values

Miscellaneous

Initiate and implement improvements in business processes
Train and educate the team members about errors/new developments
Ensure adequate Concept support for new territories
Handle all the general administrative affairs of the Concept
Ensure that assets are safeguarded and that transactions are properly authorized, recorded, and reported
Handle franchise agreements with Brand principles (if applicable)

Primary Location: United Arab Emirates
Job: Landmark Hospitality Finance and Accounts
Organization: Fitness First UAE
Schedule label /\xd8\xa7\xd9\x84\xd8\xac\xd8\xaf\xd9\x88\xd9\x84 \xd8\xa7\xd9\x84\xd8\xb2\xd9\x85\xd9\x86\xd9\x8a: Regular
Shift: Standard
Job Type: Full-time
Day Job
Job Posting/\xd9\x86\xd8\xb4\xd8\xb1 \xd8\xaa\xd8\xb3\xd9\x85\xd9\x8a\xd8\xa9 \xd8\xa7\xd9\x84\xd9\x88\xd8\xb8\xd9\x8a\xd9\x81\xd8\xa9: Dec 16, 2022, 1:13:59 AM