Job Number 23050757
Job Category Rooms & Guest Services Operations
Location JW Marriott Marquis Hotel Dubai, Sheikh Zayed Road Business Bay, Dubai, United Arab Emirates, United Arab Emirates
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Non-Management

POSITION SUMMARY

To be fully responsible for the smooth and efficient arrival and departure planning of all guests. Responsible for pre-arrival communication for VIPs and Penthouse bookings. Prepares for all VIP arrivals and departures and meet & greets. Proactively ensures guests\xe2\x80\x99 needs are met and exceeded at all times. Responsible for admin daily tasks, completion for check lists, pre-arrival and post arrival to manage and effective distribution to ensure proper resolution of any guest concerns.

SCOPE / BUSINESS CONTEXT

A Full Time position based at JW Marriott Marquis Dubai.

Number of Direct Reports - 0

Titles of Direct Reports \xe2\x80\x93 n/a

CANDIDATE PROFILE

Experience:

Customer services/contact.

Hotel/hospitality experience especially in the Middle East will be an added value

Skills and Knowledge

Communication skills

Computer literate; MS Office, MS Excel, MS Word, MS Power Point & knowledge of Opera and Marsha is mandatory MS Office, English language (written and spoken)

Education or Certification

Good level of English essential

SPECIFIC DUTIES

The following are specific responsibilities and contributions critical to the successful performance of the position:

Prepare for VIP arrivals for the current day and also tomorrow

Assign room and place OOS the day prior depending on the guest preferences and hotel inventory

Ensure all welcome packs are completed

Ensure all pre-arrival communication information is updated in Opera

Ensure amenities are in the room prior to guests arrival

Merge profiles to ensure missing stay\'s with Marriott rewards are reduced

Controlling Rooms Division amenities

Communication with IRD to ensure timely delivery of amenities

Using Micros system to place orders

Controlling costs by tracking amenity consumption

Provide hotel management a condensed informative document regarding the VIP\'s for today and tomorrow

Maintain strong positive relationships with Housekeeping and Engineering regarding VIP rooms

Daily communication with IRD providing amenity forecasts.

All emails are read, understood and actioned.

Traces are used in Opera; placing them for follow up, resolving them once completed

Ensuring Executive Committee members are aware of VIPs and coordinating personalized requests and communication

Providing internal communication through effective handover\'s

Preparing and utilizing Coversheets ensuring all guest information is included

Assigning VIP status, organizing amenities and providing pre-arrival communication for Long Stay bookings

Assigning VIP status, organizing amenities and providing pre-arrival communication for Repeat guests on their milestone stay

Ensure ETA\'s are gained for all bookings through pre-arrival communication to ensure a smooth arrival experience

Update Manager On Duty issues into guest Opera profiles ensuring all information is retained for future stay\'s

Silver Marriott Reward members are highlighted, prepared for and also courtesy call completed to ensure maximum satisfaction

Preferences identified for Thoughtful gestures to be completed

Highlight, prepare and oversee the arrival experience for 2 and 3 bedroom suite bookings, ensuring all team members are aware

Initiate and Involve in additional projects and duties as assigned by leaders and ensure the tasks are done within the deadline

Complete any additional tasks assigned by Managers / supervisors or team leaders efficiently in order for smooth functioning of the department

OTHER

Safety and Security

Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.

Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.

Notify Loss Prevention/Security of any guest reports of theft.

Policies and Procedures

Follow company, hotel and department policies and procedures.

Follows Marriott International Hotels Limited Regional Office policies and procedures

Protect the privacy and security of guests and coworkers.

Maintain confidentiality of proprietary materials and information.

Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.

Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.

Perform other reasonable job duties as requested by Supervisors and Management.

Working hours as required to do your job but normally not less than 48 hours per week.

Guest Relations

Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process (e.g., LEARN, JW Symphony of Service) to resolve issues, delight, and build trust.

Assist other employees to ensure proper coverage and prompt guest service.

Anticipate guests\' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.

Address guests\' service needs in a professional, positive, and timely manner.

Engage guests in conversation regarding their stay, property services, and area attractions/offerings.

Thank guests with genuine appreciation and provide a fond farewell.

Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest\'s name when possible.

Supply guests/residents with directions and information regarding property amenities, services, and hours of operation, and local areas of interest and activities.

Communication

Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one\'s voice, using the callers\' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.

Speak to guests and co-workers using clear, appropriate and professional language.

Talk with and listen to other employees to effectively exchange information.

Working with Others

Support all co-workers and treat them with dignity and respect.

Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality. Develop and maintain positive and productive working relationships with other employees and departments.

Partner with and assist others to promote an environment of teamwork and achieve common goals.

Quality Assurance/Quality Improvement

Comply with quality assurance expectations and standards, e.g. GuestVoice and JW Marriott Brand Standard Audit.

Physical Tasks

Enter and locate work-related information using computers and/or point of sale systems.

Stand, sit, or walk for an extended period of time or for an entire work shift.

Read and visually verify information in a variety of formats (e.g., small print).

Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott International portfolio of brands includes both JW Marriott and Marriott Hotels.

Marriott Hotels, Marriott International\xe2\x80\x99s flagship brand with more than 500 global locations, is advancing the art of hosting so that our guests can travel brilliantly. As a host with Marriott Hotels, you will help keep this promise by delivering premium choices, sophisticated style, and well-crafted details. With your skills and imagination, together we will innovate and reinvent the future of travel.

JW Marriott is part of Marriott International\'s luxury portfolio and consists of more than 80 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you\xe2\x80\x99re happy, our guests will be happy. It\xe2\x80\x99s as simple as that. Our hotels offer a work experience unlike any other, where you\xe2\x80\x99ll be part of a community and enjoy a true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can really pursue your passions in a luxury environment. Treating guests exceptionally starts with the way we take care of our associates. That\xe2\x80\x99s The JW Treatment\xe2\x84\xa2.

Marriott