The General Services Assistant will play a crucial role in supporting the efficient functioning of various administrative and operational aspects within the General Services Department at ADSM. This position requires a proactive and detail-oriented individual who can thrive in a fast-paced and collaborative environment.

Responsibilities

• Assist in ensuring that the campus emergency procedures are followed.
• Assist in ensuring first aids kits and fire extinguishers are kept up in an operating condition.
• Assist in general office tasks, including filing, photocopying, and data entry.
• Assist in scheduling and coordination of meetings and events within the department.
• Coordinate with the cleaning team to ensure cleanliness of common areas, meeting rooms, and workspaces.
• Coordinate maintenance and repairs of equipment and facilities within ADSM.
• Assist in monitoring and replenishing office supplies
• Assist in providing building maintenance and respond to maintenance requests
• Assist in providing office supplies upon request and manage the copier machines
• Support the planning and execution of ADSM\xe2\x80\x99 events, lectures, workshops, and seminars.
• Assist with logistics, setup, and coordination of events to ensure smooth operations
• Work closely with the General Services Supervisor to manage catering companies, cafeteria, and vending machines.
• Respond to inquiries and requests from faculty, staff, and students in a professional manner.
• Draft and edit routine correspondence, announcements, and reports as needed
• Work collaboratively with the General Services Supervisor and other administrative staff to ensure cohesive departmental operations.
• Liaise with external vendors and service providers as directed.

Skills

• Minimum of a Secondary Diploma, university degree is preferable.
• Relevant experience in General Services.
• Working Computer skills are necessary.

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