Job Description

Job Purpose

Responsible for business development, marketing, design project management, project delivery and successful performance of the company as a whole and will also provide leadership to assist staff in functioning as a team. This position is required to provide leadership in maintaining a productive, cost-effective workplace whilst encouraging the image and brand of the company as a global leader in Design.

Key Relationships

Internal: Direct team, Executive Committee, Management team, Procurement

External: Contractors, Suppliers, Developers, Government departments

Authorities

Represent HAI to comply with Government's requirement such as survey department, municipality, Qatar civil Defense, Kahrama and other Authorities.

Review and approve petty cash expenditure.

Review and approve all accounts payable invoices and ensure payment in accordance with terms.

Act as "ambassador" for HAI within wider Qatar community.

Act as Consultant's Representative on project works when necessary.

Accountabilities

Provide effective leadership to accomplish project on time and deliver the project to the client with the full satisfaction.

Completion of project following approved quality plan compliance with QCS 2014 & ISO 9001

Completion of project with cost effective manner and provided budget.

Timely submission of invoices to the client as well as sub-contractor invoice and prepare cash flow plan and follow up in regular basis.

Communication for the Variation orders and its approval on time with the related departments and the contractors.

Upgrade and develop subordinate's skills following international construction procedure.

Timely clearance of payments and retain sufficient money as retention to recover cost for future complications

Control Filing System execution as per ISO 9001 and perfectly match with main office

Ensure safety regulation and instruction perfectly followed

Ensure works are executing with QA/QC standards and compliance with ISO 9001

Smooth operation of sites without any delays and major problems

Pay attention to environmental and sustainable issues and where possible incorporate energy saving technologies into design specification.

Ensure due diligence is observed for every project / task and activity.

Duties and Responsibilities

Create and implement an annual overall strategic development plan of HAI business.

Create an annual forecast plan of HAI's financial growth projection

Take primary responsibility for development of budgets throughout the business and ensure that they are met and on time.

Develop processes and policies for accurate and timely completion of financial reports to owners and Directors.

Develop the manpower planning and associated policies and procedures.

Oversee and develop a procedural manual for all administrative tasks.

Ensure internal policy is in-line with Group policy and reviewed annually.

Handle core procurement and other sundry supplies as required.

Proactively develop service levels across the business to exceed client expectations, advising clients of management set-up.

Monitor, measure and report on organizational development plans and achievements within agreed formats and timescale.

Prepare and submit quarterly report on general business progress and developments to the Executive management at Head Office.

Proactively anticipate areas of conflict within the business. Take appropriate action to address any areas identified and how they can be avoided.

In-conjunction with Marketing department work on production and submission of print advertisement.

In conjunction with IT department work to improve, develop and update business website.

Ensure detailed snagging work is carried out prior to taking over any properties and new developments.

In conjunction with the Executive management and Human Resources prepare and update all job descriptions as necessary.

Ensure that all Head Office Human Resources policies and procedures are being adhered to and practiced at the workplace.

Conduct biannual staff appraisals and performance reviews and report feedback to Human Resources at Head Office.

Implement Group HR Disciplinary Policy and Procedure where appropriate.

Conduct regular team meetings with the aim of discussing problems, agreeing solutions and exchanging information.

Provide the client with sound clear advice at the outset of the project about: the design/development potential; approximate building costs; the need for various statutory consents; project programming and likely time scales; the need to engage the services of other professional consultants and specialists.

Develop and produce design schemes to be viable in terms of built ability and local authority guidelines, planning structures and building legislation.

Develop the design to detail and produce all necessary detailed construction drawings, diagrams specifications and schedules etc. to enable the building contractor to carry out the works to a satisfactory standard.

Attend regular meeting with clients, contractors and other specialists

Manage effective feedback mechanisms for all clients.

Oversee the building contract and monitor the work in terms of quality, progress and costs as closely as is reasonably possible.

Act as Consultant's Representative on project works when necessary.

Manage activities / progress of projects at HAI ensuring smooth operation at the sites

Analyze workload and distribute / delegate among the staff.

Attend meetings with the Ministries / Government Authorities and follow through.

Ensure risk assessment and risk mitigation plans are drawn up and adhered to.

Any other duties / responsibilities as assigned time to time based on business requirements.

Skills

Strong leadership qualities, self-driven, initiative, and proactive nature

Motivational and positive attitude and professional approach at all times.

Strong planning, organizational, analytical and decision-making skills.

Strong visual awareness and an eye for details

Open and approachable management style.

Ability to inspire and lead others to achieve challenging results.

Ability to work as an individual and as a team player.

Confident, articulate and clear oral and written communication skills

Confidentiality, tact and discretion when dealing with people.

Excellent administration and drawing skills

Ability to work well under pressure and with tight deadlines

Language:

English

Arabic will be an advantage

Specialized Training/ Knowledge Required

Expertise in 3D Max and Photoshop.

Knowledge of work in related software.

Knowledge of Project Documents/Drawing Coordination (Specifications, Bill of Quantities & other Technical data - MEP & Structural).

Education & Qualifications

Bachelor`s degree in Architecture, Civil Interior Design or relevant related discipline

Architectural MMUP Grade "A" Certificate

Master`s degree is an advantage

Experience

Minimum 15 years' experience in Design industry (with a proven track record in the architectural design, drafting, detailing, coordination and monitoring)

A minimum of 7 years' experience in a managerial level position

Strong background in Architecture / Interior Design with Design Project Management and Business Development exposure

Job Type: Full-time

Experience:

Managerial level: 7 years (Required)
License/Certification:

* Architectural MMUP Grade "A" Certificate (Required)