Front Office/admin Executive
Dubai, United Arab Emirates
Job Description
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VTAC is seeking a dynamic and organized Front Office/Admin Executive to manage our front office operations and provide comprehensive administrative support. The ideal candidate will handle a variety of tasks, including travel arrangements, visa processing, employee management, and real estate administration. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Key Responsibilities: Front Office Management:
- Greet and assist visitors, ensuring a welcoming and professional environment.
- Answer and direct phone calls, manage incoming and outgoing mail, and maintain office supplies.
- Coordinate front desk activities, including distributing correspondence and redirecting phone calls.
- Provide administrative support to the management team and other staff as needed.
- Manage office records, files, and databases, ensuring accuracy and confidentiality.
- Assist in the preparation of reports, presentations, and other documents.
- Arrange and manage travel plans, accommodations, and visa processing for the bosses and their families.
- Oversee travel arrangements for employees, including booking flights, accommodations, transportation, and visa processing.
- Ensure compliance with company travel policies and procedures.
- Handle visa processing, renewals, and insurance management for employees.
- Maintain accurate records of employee visa statuses and ensure timely renewals.
- Assist with employee onboarding and offboarding processes related to visa and travel documentation.
- Follow up and manage payments for all service and utility bills related to company properties.
- Manage property tenancy contracts, including renewals and handover processes.
- Coordinate property maintenance and liaise with the maintenance team to ensure timely issue resolution.
- Maintain reminders for contract renewals and other important deadlines.
- Bachelor\xe2\x80\x99s degree in business administration, Management, or a related field.
- Proven experience as a front office manager, administrative assistant, or in a similar role.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive information with confidentiality and professionalism.
- Experience in travel management and visa processing is preferred.
- Knowledge of real estate management and property administration is a plus.
- \xe2\x80\x9cWe challenge the status quo.\xe2\x80\x9d Work with young and supportive colleagues. The leadership team is highly entrepreneurial, it reflects. Ideas, challenges, think tanks, it is all in your day to day.
- Intensive training as well as continuous further development.
- Flat hierarchies with short communication channels.
- Very good team spirit in a professional, dynamic, and committed environment.
- Team and company events, and various social benefits.
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Job Detail
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Job IdJD1671617
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned