Manage the main switchboard by directing and relaying all phone calls or promptly take messages from the caller and intimate the appropriate person / department. Coordinate and assist team for back office / admin support in procurement, maintaining stock record and replenishing stationery, office supplies etc Develop and maintain an accurate filing system. Staff & Labour insurance renewal/reimbursement/claims. Addition and deletion of employees from the insurance. Workmen Compensation claims and reimbursement coordination with Insurance agency. Labour Camp accommodation maintenance and renewal in coordination with camp boss and Admin in-charge. Staff accommodation maintenance and renewal in coordination with Admin in charge. Sharjah staff transportation contract renewal and payment coordination with accounts. Coordination with in-house support /business departments for documentation related to ISO audit Prepare quotations, LPOs, Invoices, bills etc. and other required documents as requested by admin head and / or as required for office with prior approvals from the concerned. Maintain daily attendance report in the required / necessary format as per HR and submit reports to all concerned. Travel Desk management; providing economical options for travel, hotels, ticketing etc. Assist HR with labour grievance management, recruitment process, setting up interviews, filing / passport collection etc. Support HR and PRO during Labour visa renewal process Familiarity with office machines (e.g. fax, printer etc.) Knowledge of office management and basic bookkeeping Proficient in English (oral and written) Excellent knowledge of MS Office (especially Excel and Word) Strong communication and people skills Good organizational and multi-tasking abilities Problem-solving skills Customer service orientation
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