The primary function of this role is to act as the first point of contact for clients at Christies Dubai, providing guidance to visiting clients for all aspects of Christies services; as well as providing administrative support and assistance to staff for daily business support.
Essential Job Functions (Duties include but are not limited to the following):
Be first point of contact for clients via telephone or clients visiting the office
Manage the client services Dubai inbox
Management of daily correspondence to clients and supplier. Compose and edit correspondence, reports, memoranda and other material
Maintain client files in the office
Ensure Front of House is clean and tidy, catalogues are neatly arranged and available for client perusal, arrange tea and coffee for clients when required
Administrative tasks related to business getting and selling activities of the Specialists
Handle estimate requests and process internally to relevant departments. Contact clients when answers are received
Assist clients with pre-sale and post-sale queries, such as bidding, setting up online accounts, and routing shipping requests to the correct member of staff.
Provide support to maintain healthy relationships with clients and colleagues, acting as primary point of contact for all communications for the other staff members, as the role will
Support office management activities
Ensure office stationary is in place, order stationary as needed
Receive and send out catalogues via courier (DHL account management)
Work closely, efficiently and effectively with other global specialist departments including international and regional offices, external organizations, individuals, and institutions
Support events and other marketing activities arranged by Dubai office, such as obtaining permits, arranging deliveries and collections.
Perform other duties as assigned by Managing Director, Middle East and General Manager
The Candidate
A helpful and approachable manner as well as being well-presented
Excellent communication and interpersonal skills, including superior written and spoken communication
Enjoyment working and collaborating in a team
An understanding of the art and luxury markets, interest in art market
Demonstrable administrative experience
Work experience within an art/luxury setting
Knowledge of E-mail, Spreadsheet, Word Processing and Presentation software (Microsoft Office preferred)
Ability to learn Christie’s systems including client and object system (COS), JDE, intranet and website
Excellent communication and interpersonal skills, including superior written and spoken communication
Excellent time management and organizational skills
Ability to multitask during busy periods
Detail-oriented personality, with particular attention to format, style and accuracy
Languages: English and Russian essential, Arabic advantageous
Ability to remain calm in stressful situations
Close Date: 7 August
#LI-Hybrid
Beware of fraud agents! do not pay money to get a job
MNCJobsGulf.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.