Job Description

As a receptionist job involves acting as the first point of contact for a company, greeting visitors, managing phone calls, and handling administrative tasks like scheduling, mail, and maintaining the reception area to ensure smooth daily operations and a positive first impression. Key responsibilities include providing excellent customer service, organizing office functions, managing incoming correspondence, and performing various clerical duties to support staff and visitors. Key Responsibilities

Front Desk Operations:

Greet visitors, answer and direct incoming calls to the appropriate personnel, and manage the reception area to keep it tidy and welcoming.

Communication & Customer Service:

Provide information, answer inquiries, and deliver a professional and friendly experience for clients, visitors, and staff.

Administrative Support:

Handle incoming and outgoing mail, manage appointment schedules, coordinate meeting room bookings, and assist with data entry and filing.

Office Management:

Monitor and order office supplies, coordinate with vendors for office upkeep, and maintain a tidy and organized workspace.

Security:

Adhere to security protocols by monitoring visitor logs and issuing access badges to ensure a secure environment.
Required Skills & Qualities

Communication:

Excellent verbal and written communication skills are essential for interacting with clients and staff.

Organization & Multitasking:

The ability to manage multiple tasks, prioritize effectively, and stay organized is crucial.

Professionalism:

A professional appearance, a positive attitude, and strong customer service skills create a positive impression for the company.

Technical Proficiency:

Familiarity with office equipment (like printers and fax machines) and basic knowledge of Microsoft Office Suite is beneficial.

Interpersonal Skills:

A friendly and welcoming demeanor, along with confidence and resourcefulness, helps create a positive environment.
Common Tasks

Answering and transferring phone calls Greeting and directing visitors Sorting and distributing mail Scheduling appointments and managing calendars Maintaining office supplies Filing documents and performing data entry Keeping the reception area clean and organized Monitoring security procedures
Job Type: Full-time

Pay: AED2,000.00 - AED3,500.00 per month