The Luxe Developers is a premier real estate development firm specializing in luxury residential and commercial properties. With a commitment to excellence, innovation, and high-end craftsmanship, we create bespoke living and working spaces that redefine luxury.
Job Summary:
We are seeking a highly organized, efficient, and proactive Front Desk Receptionist to be the backbone of our daily operations. This role is crucial for maintaining a smooth, efficient, and welcoming office environment for our staff, clients, and visitors. The Front Desk Receptionist will handle a variety of administrative and clerical tasks, providing essential support to various departments and ensuring adherence to company policies and procedures.
Key Responsibilities:
Office Operations & Management:
Oversee daily office functions, ensuring a tidy, organized, and professional reception and common areas.
Manage office supplies inventory, place orders, and research new deals and suppliers within budgetary guidelines.
Coordinate office maintenance, repairs, and liaise with building management or external service providers (e.g., cleaning, IT support, security).
Manage incoming and outgoing mail, packages, and deliveries.
Administrative Support:
Act as the primary point of contact for internal and external inquiries, greeting visitors, and directing calls/emails to the appropriate personnel.
Schedule and coordinate meetings, appointments, and manage calendar invitations for staff and potentially executives.
Assist with travel arrangements and accommodation bookings for staff members as required.
Prepare, format, and distribute various documents, reports, presentations, letters, and memos.
Maintain and update physical and digital filing systems, ensuring accurate and accessible records.
Communication & Coordination:
Facilitate internal communication flow, ensuring information is disseminated efficiently across departments.
Liaise with vendors, suppliers, and other external partners, maintaining positive relationships.
Assist in organizing company events, meetings, and team-building activities.
Basic Financial & HR Support:
Assist with basic accounting tasks, such as processing invoices, tracking expenses, and managing petty cash.
Support HR with maintaining employee records and administrative tasks.
Compliance & Policies:
Ensure compliance with company policies and office procedures.
Maintain confidentiality of sensitive information and records.
Qualifications:
Proven experience (minimum 2-3 years) as an Front Desk Receptionist, Office Assistant, or in a similar administrative role, preferably in the UAE.
High School Diploma required; a bachelor's degree or Diploma in Business Administration, Office Management, or a related field is a plus.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
Excellent verbal and written communication skills in English. (Fluency in Arabic or other languages is a significant advantage).
Strong organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
Exceptional attention to detail and a high level of accuracy.
Proactive, self-motivated, and able to work both independently and as part of a team.
Professional demeanor, positive attitude, and strong interpersonal skills.
Ability to handle confidential information with discretion.
To Apply:
Please submit your updated resume detailing your relevant experience to "
jobs@theluxedevelopers.ae
"
Job Type: Full-time
Education:
* Bachelor's (Required)
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