Overview of the role

The Accounts Executive is responsible for working closely with the accounting team, Stores, SSF and tax department to provide support in managing business requirement on daily basis relating to smooth running of the business

Ensure that all business information and accounting figures are constantly monitored & accurately maintained so as to reflect a true and fair view of the company in the Business Financial & Performance Reports

What you will do

Balance Sheet Substantiation

• Constantly monitor and maintain the books of accounts (G/L, sub ledger) accurately to reflect true and fair view of the company in the performance reports
• G/L schedules - scrutinize and prepare G/L schedules for review by line manager

Month end Sales & Collection Entries Booking

• Coordinating with Cash office team on daily basis with regards to Open Cash collection summary statements for Stores, Central Unit & Restaurants
• Support Cash office team in resolving system issues, in coordination with IKEA IT Team
• Monitoring Cash Collection Reconciliation Reports on regular basis for Stores, Central Unit & Restaurants
• Month End-Reconciling the Collection Summary in Navision, check accuracy and posting the entries to SAP Financials
• Posting other month end provision entries in SAP

E-Com

Online sales

• Daily reconciliation of E-Com Debtors, Receipts, E-Com Sales, Deferred Sales, Tax & Deferred Tax accounts
• E-Com Master Card clearing account-to import online payment entries in Navision & reconcile the receipts

Cash on Delivery

• Daily reconciliation of COD Debtors, Sales, Tax, Deferred sales & Tax
• Follow up and reconcile Cash collection from Service providers-To receive daily cash collection report and reconcile with the sales & delivery data.
• Import payment entries in Navision, reconcile & settle the cash receipts
• Coordinating with the Third-party service providers on variance & resolving the issues in coordination with IKEA Call Center Team & Central Unit Team
• Coordinating with IKEA IT Team on system issues and resolving it
• Forwarding the pending COD order listing to Central Unit team & following up on clearing the same

VAT Documentation & Reconciliation

• Maintain accurate VAT documentation
• Reconciliation of VAT entries between Navision & SAP
• Ensuring accurate VAT filing done on monthly basis

Purchase Booking

• Foreign & Local Vendors Purchase booking in SAP
• Purchase entries to be checked in Navision & booked in SAP
• Coordinating with Store In store Logistics Team on clarifying variance, if any

Inventory

• Prepare analysis on inventory and ageing and monitor stock provisioning
• Track GL accounts for provisions for merchandise clearing and monitor add on load factor rates used
• Monthly booking of inventory related entries between Navision & SAP
• Maintaining of Inventory movement records and documentation pertaining to each Inventory related GL in Navision
• Coordinating with Store In Store Logistics Team for any variance between the Stores & IFB

Accounts Payable

• Coordinate, review and ensure with Shared Service AP team, Vendor related control GL accounts are reconciled and necessary action taken on a continuous basis.

Internal Controls and Policies

• Ensure compliance with group accounting and financial policy
• Work with store teams to handle VAT related compliance all the time in store

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