Job Description

Finance & Admin Manager (Freelance / Part-Time)

Company:

Impact Makers Events

Location:

Remote

Type:

Freelance / Part-Time

Start Date:

Immediate

Overview

Impact Makers Events is seeking a detail-oriented and proactive

Finance & Admin Manager

professional to help keep our operations smooth, organized, and financially sound. You'll be the backbone of our behind-the-scenes operations -- managing invoices, tracking budgets, and ensuring our paperwork is as polished as our branding.

This role is perfect for a freelance bookkeeper or admin manager with experience in events, creative services, or small businesses.

Responsibilities

Finance

Manage accounts receivable & payable Track all project-related expenses and budgets Prepare and send invoices to clients Follow up on outstanding payments Maintain clean financial records for tax and reporting purposes
Admin & Operations

Draft and manage contracts and NDAs for clients, freelancers, and vendors Maintain organized documentation (Google Drive, Notion, etc.) Assist in onboarding freelancers and vendors (basic forms, contracts, info gathering) Support with compliance tasks (insurance certs, licenses, vendor agreements) Coordinate with accountant (if needed) for quarterly or annual reports

Ideal Background

2+ years of experience in finance or administrative support (events/creative agency background is a plus) Experience with G Suite, Notion, and digital file management High attention to detail and confidentiality Self-motivated, organized, and deadline-driven

Engagement Terms

Estimated 5-10 hours/week (more during peak event months) Freelance contract (remote) Flexible hours, but must be responsive during business days Monthly rate or hourly rate negotiable (based on experience)

To Apply

Send a quick intro email including: apply@impactmakersevents.com

Your CV or LinkedIn Examples of relevant experience (small business, events, or creative agency clients) Your hourly or monthly rate
Job Types: Full-time, Part-time