Job Description

Job Title: Proposal & Documentation Coordinator -FEMALE

The

Proposal & Documentation Coordinator

is responsible for supporting the construction and real estate operations by preparing, organizing, and managing all project-related documents, quotations, and correspondence. The role involves coordinating with clients, suppliers, subcontractors, and internal teams to ensure smooth workflow, accurate documentation, and timely submission of proposals.

Key Responsibilities

Prepare, review, and organize all project documentation including proposals, quotations, letters, contracts, and reports. Assist in the preparation of BOQs, cost estimates, and pricing sheets for construction and maintenance projects. Contact suppliers and subcontractors to obtain material quotations, negotiate basic rates, and ensure timely collection of offers. Coordinate with real estate clients for tenancy matters, renewals, maintenance requests, and follow-up communication. Maintain accurate records of quotations, project files, supplier data, and client communications. Prepare professional documents using

MS Word

, and handle data analysis, reports, and costing sheets using

MS Excel

(advanced formulas preferred). Support the estimation team by comparing quotations, preparing summary sheets, and generating price breakdowns. Ensure all documentation is filed, indexed, and updated in the system for easy retrieval. Follow up on project submissions, client approvals, and supplier confirmations. Assist in preparing presentations, company profiles, and tender submission documents. Coordinate with the accounts department for payment follow-ups and invoice tracking when required. Provide administrative support to the technical and operations team whenever needed.

Skills & Qualifications

Strong proficiency in

Microsoft Excel

(formulas, formatting, calculations) and

Microsoft Word

. Good communication skills for dealing with clients, suppliers, and internal teams. Knowledge of construction materials, basic pricing, and documentation processes. Ability to handle multiple tasks and deliver documents within deadlines. Organized, detail-oriented, and able to maintain systematic records. Previous experience in construction or real estate documentation is an advantage.
Job Type: Full-time

Pay: AED2,000.00 - AED2,500.00 per month