Job Description

Facilities Management Executive - Operations Support - Al-Futtaim Group - Dubai, UAE
Position Overview
The Facilities Management Executive role in Dubai supports the Operations Department by coordinating, monitoring, and documenting all facilities management activities. This role ensures efficient day-to-day FM operations, accurate reporting, and strong coordination across service providers, internal teams, procurement, and finance. The position plays a central role in linking site execution with documentation, compliance, and financial tracking across properties.
Job Details
Country: UAE
City: Dubai
Industry: Facilities Services
Function: Facilities Management-Maintenance
Salary: 12000-17000 monthly (Market estimated)
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Key Responsibilities

• Monitor daily facilities management activities and ensure compliance with maintenance schedules and SLAs
• Track performance of outsourced service providers across hard and soft FM services
• Coordinate with internal teams and contractors for corrective and preventive maintenance works
• Support site inspections, audits, and verification of completed jobs
• Maintain detailed logs of assets, work orders, and maintenance activities
• Support continuous operational readiness of MEP and civil systems
• Prepare and track PRs, LPOs, AFEs, and related financial documentation for FM works
• Support tendering and quotation processes including technical summaries and vendor evaluations
• Coordinate with Procurement and Finance to ensure timely approvals and accurate records
• Maintain CAPEX and OPEX project trackers, highlighting milestones and pending actions
• Update monthly dashboards, KPI reports, and vendor performance evaluations
• Maintain organized records for FM contracts, permits, reports, and authority documentation
• Prepare presentations, memos, and progress summaries for management reporting
• Support internal and external audits covering operational, financial, and compliance areas
• Ensure compliance with DCD, HSE, and regulatory authority requirements
• Maintain documentation such as method statements, risk assessments, and work permits
• Track safety incidents, corrective actions, and follow-ups
• Support sustainability, energy efficiency, and BMS-related initiatives
• Act as a coordination point between departments, tenants, consultants, and service providers
• Take meeting minutes and follow up on action items to ensure timely closure

Ideal Profile

• Bachelor's degree or diploma in Facilities Management, Engineering, or a related field
• 2 to 4 years of experience in facilities management, property operations, or project administration
• Experience in large commercial, mixed-use, or retail environments is preferred
• Familiarity with CAFM systems, BMS platforms, or SAP workflows is an advantage
• Strong understanding of MEP systems and FM operational processes

Skills Set

• Facilities operations coordination and administration
• MEP systems and maintenance tracking
• Procurement and financial documentation workflows
• Reporting, dashboards, and KPI tracking
• Compliance, HSE, and authority coordination
• Strong MS Office skills with emphasis on Excel and PowerPoint
• Clear communication, organization, and attention to detail

Why Join Us

• Hands-on role with exposure to large-scale facilities and property operations
• Opportunity to work across operations, projects, procurement, and compliance
• Competitive compensation aligned with Al-Futtaim Group standards
• Structured processes and professional working environment
• Long-term career development within a diversified regional organization

About the Company
Al-Futtaim Group is one of the Middle East's most diversified privately held organizations, headquartered in Dubai with operations spanning automotive, financial services, real estate, retail, and healthcare. The group manages a wide portfolio of large-scale assets and facilities, supported by strong governance, operational excellence, and a long-term commitment to sustainability and quality service delivery.
Job Title Facilities Management Executive - Operations Support - Al-Futtaim Group - Dubai, UAE
Facilities Management Executive - Operations Support - Al-Futtaim Group - Dubai, UAE
Position Overview
The Facilities Management Executive role in Dubai supports the Operations Department by coordinating, monitoring, and documenting all facilities management activities. This role ensures efficient day-to-day FM operations, accurate reporting, and strong coordination across service providers, internal teams, procurement, and finance. The position plays a central role in linking site execution with documentation, compliance, and financial tracking across properties.
Job Details
Country: UAE
City: Dubai
Industry: Facilities Services
Function: Facilities Management-Maintenance
Salary: 12000-17000 monthly (Market estimated)
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
Key Responsibilities

• Monitor daily facilities management activities and ensure compliance with maintenance schedules and SLAs
• Track performance of outsourced service providers across hard and soft FM services
• Coordinate with internal teams and contractors for corrective and preventive maintenance works
• Support site inspections, audits, and verification of completed jobs
• Maintain detailed logs of assets, work orders, and maintenance activities
• Support continuous operational readiness of MEP and civil systems
• Prepare and track PRs, LPOs, AFEs, and related financial documentation for FM works
• Support tendering and quotation processes including technical summaries and vendor evaluations
• Coordinate with Procurement and Finance to ensure timely approvals and accurate records
• Maintain CAPEX and OPEX project trackers, highlighting milestones and pending actions
• Update monthly dashboards, KPI reports, and vendor performance evaluations
• Maintain organized records for FM contracts, permits, reports, and authority documentation
• Prepare presentations, memos, and progress summaries for management reporting
• Support internal and external audits covering operational, financial, and compliance areas
• Ensure compliance with DCD, HSE, and regulatory authority requirements
• Maintain documentation such as method statements, risk assessments, and work permits
• Track safety incidents, corrective actions, and follow-ups
• Support sustainability, energy efficiency, and BMS-related initiatives
• Act as a coordination point between departments, tenants, consultants, and service providers
• Take meeting minutes and follow up on action items to ensure timely closure

Ideal Profile

• Bachelor's degree or diploma in Facilities Management, Engineering, or a related field
• 2 to 4 years of experience in facilities management, property operations, or project administration
• Experience in large commercial, mixed-use, or retail environments is preferred
• Familiarity with CAFM systems, BMS platforms, or SAP workflows is an advantage
• Strong understanding of MEP systems and FM operational processes

Skills Set

• Facilities operations coordination and administration
• MEP systems and maintenance tracking
• Procurement and financial documentation workflows
• Reporting, dashboards, and KPI tracking
• Compliance, HSE, and authority coordination
• Strong MS Office skills with emphasis on Excel and PowerPoint
• Clear communication, organization, and attention to detail

Why Join Us

• Hands-on role with exposure to large-scale facilities and property operations
• Opportunity to work across operations, projects, procurement, and compliance
• Competitive compensation aligned with Al-Futtaim Group standards
• Structured processes and professional working environment
• Long-term career development within a diversified regional organization

About the Company
Al-Futtaim Group is one of the Middle East's most diversified privately held organizations, headquartered in Dubai with operations spanning automotive, financial services, real estate, retail, and healthcare. The group manages a wide portfolio of large-scale assets and facilities, supported by strong governance, operational excellence, and a long-term commitment to sustainability and quality service delivery.
Post Details
Job Start Date
Salary from 12000.00
Salary to 17000.00
Number of Vacancies 1
Location -
Location City Dubai
Desired Candidate's Profile
Gender No Preference
Nationality
Candidate Current Location

Skills Required