Administrative & Coordination Support (WITH FM EXPERIENCE)
Maintain trackers for purchase requests (PR), quotations, LPOs, ERFs, and staff records.* Manage Outlook communications and correspondence related to FM operations.* Create and manage permits to work for facility activities.* Schedule and track pest control, water tank cleaning, and other periodic services.* Support staff training schedules and third-party certifications.*
Reporting & Documentation
Prepare monthly reports for management review.* Maintain housekeeping and equipment maintenance reports.*
Operational Support
Respond to facility-related inquiries and service requests.* Conduct regular inspections and follow up on maintenance needs.* Liaise with vendors and contractors to ensure service quality.* Assist in planning relocations or workspace changes.*
Qualifications:
Diploma in Business Administration or related field.* 2-4 years of experience in facilities coordination or administration.* Proficiency in MS Office; knowledge of CMMS (e.g., Maximo) is a plus.* Strong organizational, communication, and multitasking skills.*
Key Competencies:
Attention to detail and accuracy.* Time management and follow-up skills.* Ability to coordinate with multiple stakeholders.* Initiative and problem-solving mindset.*
Job Type: Full-time
Pay: AED3,500.00 - AED4,500.00 per month
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