Job Description

Job Summary:

The Facilities Management Coordinator is responsible for supporting the daily operations and maintenance of the organization's buildings and grounds. This role coordinates maintenance activities, vendor services, workplace safety, and facility-related projects to ensure the physical environment is functional, safe, and efficient for staff and visitors.

Key Responsibilities:

Coordinate and oversee building maintenance and repair work. Serve as the first point of contact for all facility-related requests and issues. Maintain accurate records of maintenance activities, service contracts, and inspection reports. Liaise with contractors, service providers, and suppliers to ensure quality and timely delivery of services. Assist with space planning, office moves, and reconfigurations. Monitor and manage inventory of facilities supplies and equipment. Ensure compliance with health, safety, and environmental regulations. Conduct regular facility inspections to identify maintenance needs or safety hazards. Support emergency preparedness plans and building security systems. Manage work order systems and track task completion. Assist in budgeting and cost tracking for facilities-related expenses.

Qualifications:

High school diploma or equivalent; Associate's or Bachelor's degree in Facility Management, Business Administration, or related field is preferred. 2+ years of experience in facilities management, office coordination, or a similar role. Strong organizational and multitasking skills. Proficiency in Microsoft Office and facility management software (e.g., CMMS). Excellent communication and interpersonal skills. Basic understanding of HVAC, plumbing, electrical, and general building systems. Ability to work independently and as part of a team.

Scope of work:

1. Daily Operations Management:

Oversee day-to-day FM activities including cleaning,

maintenance, security, and other soft/hard services.

2. Maintenance Coordination:

Schedule and monitor preventive and reactive maintenance

tasks, ensuring timely completion and minimal downtime.

3. Client & Vendor Liaison:

Act as the primary contact for client/site FM issues and

coordinate with service providers and contractors.

4. Reporting & Documentation:

Maintain records such as job cards, inspection reports, asset

logs, and prepare daily/weekly/monthly FM reports.

5. Helpdesk & Complaint Handling:

Track and ensure prompt resolution of maintenance

requests, complaints, and service calls.

6. Quality Assurance:

Conduct service quality inspections to ensure work meets

required standards.

7. Permit to Work & Access Control:

Monitor and control work permits and site access for

vendors and contractors as per procedures.

Preferred Skills:

Certification in facility management (e.g., FMP, CFM) is a plus. Experience with vendor negotiation and contract management. Knowledge of workplace safety standards and building codes.
Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month