Job Description

Start Date

: ASAP

Work Schedule

: 8AM - 5PM (times may vary) 5 days a week (schedule to be set

Monday - Friday initially then may be subject to change Tuesday - Saturday).

Salary

: 5,500 - 7,000 AED per month

Probation period

: 6 months

Scope of Responsibilities

The ECC will begin hosting families in January 2026. Until then, the Administrator will primarily focus on pre-opening preparation to ensure a smooth launch. Following the opening, responsibilities will expand into the full scope of daily operations.

Pre-Opening Responsibilities (2025 - Jan 2026):

Supporting regulatory licensing processes (KHDA, DM, DCD). Assisting with recruitment, onboarding, and staff file preparation. Coordinating procurement of furniture, learning resources, and supplies. Managing supplier research, negotiations, and contracts. Supporting marketing and admissions activities (flyers, campaigns, pre-enrolment management). Organising administrative systems, filing structures, and Google Workspace accounts for staff. Assisting with event planning for the launch and community engagement.

Ongoing Responsibilities (from Jan 2026):

Admissions & Records Management Staff Coordination & HR Support Finance & Compliance Administration & Management Support Operations & Procurement Marketing & Community Engagement Extra-Curricular Activities (ECA) Management
(See detailed responsibilities listed below)

As a Nursery Administrator, key responsibilities will include, but are not limited to:

Admissions & Records Management

Managing enrolment and admissions processes. Maintaining student records and staff files.

Staff Coordination & HR Support

Scheduling staff rotas, tracking attendance, and maintaining leave/performance records. Assisting with recruitment, contracts, references, and onboarding (including visa processing).

Finance & Compliance

Handling billing, invoicing, and fee collection in coordination with the accountant. Ensuring compliance with KHDA, DM, DCD, and other licensing, health, and safety requirements.

Administration & Management Support

Managing calendars, appointments, and correspondence. Preparing reports, presentations, and meeting minutes. Coordinating events, parent meetings, and staff training sessions.

Operations & Procurement

Filing and organising nursery records. Ordering supplies, managing inventory, and allocating resources to classrooms. Researching and negotiating with suppliers for resources, catering, cleaning, and furniture. Running errands/shopping for nursery items when required.

Marketing & Community Engagement

Supporting marketing efforts including printing, flyer distribution, banners/flags approvals, and ensuring quality standards. Creating and managing Google Workspace accounts for staff.

ECA Management

Coordinating after-school clubs, enrichment programs, and holiday camps. Liaising with external providers (music, sports, arts, languages) and ensuring quality, safety, and alignment with the nursery's philosophy. Scheduling activities to balance academic, creative, and recreational opportunities for children. Handling registrations, payments, and communications with parents regarding extra-curricular offerings. Organising logistics for transport, equipment, and facilities required for activities. Monitoring attendance and ensuring accurate record-keeping for all programs. Collecting feedback from parents and children to continuously improve extra-curricular offerings. Ensuring all external partners comply with health, safety, and child safeguarding standards. Supporting the promotion of extra-curricular activities through newsletters, flyers, and parent communication channels.

Requirements

Qualifications & Experience

Bachelor's degree in Business Administration, Education, or related field (preferred). Minimum 2-3 years' experience in an administrative or coordinator role, ideally within an early years/education environment. Familiarity with UAE regulations relating to nurseries and early childhood (KHDA, DM, DCD). Experience with HR, finance, and compliance processes. Driving License (preferable)

Technical Skills

Strong computer literacy, especially Google Workspace (Docs, Sheets, Drive, Gmail, Calendar). Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Comfort with admissions and fee management systems (experience with nursery/school MIS is a plus).

Personal Skills & Attributes

Excellent organisational and multitasking abilities. Strong communication and interpersonal skills for working with staff, parents, and external providers. Attention to detail, accuracy, and confidentiality in handling sensitive information. Ability to work independently and take initiative while also being a team player. Positive, professional attitude with a strong sense of responsibility and reliability. Flexibility to adapt to changing schedules and priorities.

Other Requirements

Candidates are required to possess strong proficiency in both spoken and written English. Knowledge of Arabic will be regarded as an asset. Must meet UAE legal requirements for employment (police clearance, etc.). Willingness to occasionally work evenings/weekends for events, if required.
Job Types: Full-time, Permanent

Pay: AED5,500.00 - AED7,000.00 per month

Application Question(s):

Do you have knowledge and/or experience with UAE regulations relating to nurseries and early childhood (KHDA, DM, DCD)? Do you have a degree in Business Administration, Education, or related field?
Experience:

HR, Finance, and Compliance processes: 3 years (Required) * Administrave: 3 years (Required)