Job Description

Executive Secretary/PA to the Owner/GM - Preferably with Real Estate Background

We are seeking a highly organized and proactive Female Secretary with a background in Real Estate, Construction, or Maintenance to join our team in the UAE.

Key Responsibilities:

Office Management: Organize office schedules, meetings, and appointments, ensuring seamless operations. Administration: Oversee office administration tasks including document management, coordinating schedules, and liaising with various departments. Executive Support: Assist and support high-level executives and management with various administrative duties. Family Support: Manage personal matters for the owner's family, including personal arrangements and bookings. Correspondence Handling: Prepare, manage, and handle official correspondence, reports, and documents. Document Filing: Maintain and organize both physical and digital filing systems for easy access and reference. Vehicle Maintenance: Schedule and manage service/maintenance bookings for the owner's personal and company vehicles, including drop-offs, pick-ups, and payments. Travel & Hotel Coordination: Organize travel arrangements, hotel bookings, and manage related tasks when required. Meetings: Take minutes at meetings and ensure distribution to relevant parties. Confidentiality: Handle sensitive documents and information with discretion and professionalism. Liaise with Other Departments: Provide administrative support as needed across departments. Family Coordination: Assist with family-related tasks such as managing travel, banking, hotels, and property-related matters.
Requirements:

Min 5 years of experience in UAE as a Secretary cum Administrative Assistant Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). Strong communication skills in English; Arabic is a plus. Exceptional organizational and time-management skills. Ability to multitask and thrive under pressure. Discretion and professionalism when handling confidential information. A Bachelor's Degree in Business Administration or a related field is preferred.
Salary Range: AED 4,500 - AED 6,000

Location: Dubai

Job Type: Full-time

Pay: AED4,500.00 - AED6,000.00 per month

Application Question(s):

Do you have experience in trade license renewals? Do you have experience in liaising with government agencies? Are you from philippines? If so, then only apply Are you willing to join for a salary of AED4500 to AED6000 (all inclusive)? Are you available to join immediately? Please mention your notice period days
Education:

Bachelor's (Preferred)
Experience:

Executive Secretary/PA in UAE: 4 years (Required) UAE Real Estate: 1 year (Required) managing personal errands of owner and family: 4 years (Required) calendar management, travel arrangements handling: 4 years (Required)
Location:

* Dubai (Required)