Position Title

Executive Secretary to the CEO

Job Family

Function / Department

CEO\xe2\x80\x99s Office

POSITION DETAILS

To be filled up as per the requirement of the business / unit / function / concept / Concept

Band

Reporting To

LOCATION DETAILS

Please mention the correct office location of the position selected above and fill in the other geographic details

Base Location (City)

Dubai

Country

UAE

POSITION OBJECTIVE

The Executive Secretary serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

DO \xe2\x80\x94 Key Responsibilities

Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

Plans, coordinates and ensures the CEO\'s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO\'s time and office.

Provides a bridge for smooth communication between the CEO\'s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
Assist in preparing and managing presentations and decks.
Be responsive to emails/texts/phone calls, with contact outside normal business hours.

EXPERIENCE

Minimum Experience

Bachelor\'s / Master\xe2\x80\x99s degree

Strong work tenure: 3-4 years of experience supporting C-Level Executives

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)

Specific / Relevant Experience

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills and the ability to build relationships with stakeholders

Expert level written and verbal communication skills

Demonstrated proactive approaches to problem-solving with strong decision-making capability

Highly resourceful team-player, with the ability to also be extremely effective independently

Proven ability to handle confidential information with discretion, be adaptable to various competing demands

Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

Forward looking thinker, who actively seeks opportunities and proposes solutions

Qualifications

-

Primary Location: United Arab Emirates
Job: Human Resource
Organization: Common Concept
Schedule label /\xd8\xa7\xd9\x84\xd8\xac\xd8\xaf\xd9\x88\xd9\x84 \xd8\xa7\xd9\x84\xd8\xb2\xd9\x85\xd9\x86\xd9\x8a: Regular
Shift: Standard
Job Type: Full-time
Day Job
Job Posting/\xd9\x86\xd8\xb4\xd8\xb1 \xd8\xaa\xd8\xb3\xd9\x85\xd9\x8a\xd8\xa9 \xd8\xa7\xd9\x84\xd9\x88\xd8\xb8\xd9\x8a\xd9\x81\xd8\xa9: Dec 15, 2022, 2:18:03 AM