Job Description

MBS Group in Dubai is seeking to hire a highly professional Executive Secretary to work directly with the General Manager. This role is integral to the company's administrative structure and requires a candidate who possesses a unique combination of administrative, technical, and interpersonal skills aligned with modern work environment standards.

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Key Responsibilities:

Coordinate all activities of the General Manager's office and provide daily administrative and logistical support. Manage schedules, organize meetings, conferences, and both internal and external appointments. Draft, review, and prepare official correspondence, administrative reports, memos, and legal documents. Greet and receive visitors, clients, and investors with professionalism and courtesy. Handle incoming and outgoing correspondence and emails using advanced digital systems. Act as a liaison between the GM and internal departments, ensuring efficient internal communication. Maintain an organized filing system, both paper and electronic, following modern archiving standards. Prepare presentations using tools such as PowerPoint and Canva. Assist in administrative operations related to procurement, billing, and task scheduling. Coordinate travel arrangements, bookings, and event logistics. Ensure confidentiality and discretion in all matters and documentation.
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Required Qualifications and Skills:

Education and Experience:

Bachelor's degree in Business Administration, Human Resources, Office Management, or a related field. Minimum of 5 years' experience in a similar executive-level administrative role, preferably in multinational or government organizations.
Core Competencies:

Fluent in English (spoken and written); additional language skills are a strong asset. Proven ability to interact with high-level clients, commercial partners, and legal entities. Exceptional communication skills--verbal, written, and interpersonal. Advanced time management and multitasking abilities; thrives under pressure. Proficient in document management systems and cloud-based storage (Google Drive, OneDrive).
Advanced Technical Proficiency:

Full command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with modern task management tools like Trello, Asana, or Notion. Skilled in virtual meeting platforms such as Zoom, Microsoft Teams, Google Meet. Able to handle basic data analysis and create dynamic reports using Excel/Google Sheets. Capable of using visual tools like Canva to create high-quality presentation materials.
HR and Organizational Knowledge:

Understanding of basic HR functions such as employee file management and attendance tracking. Experience with ERP systems and CRM platforms. Knowledge of administrative procedures aligned with data privacy and compliance regulations. Support in recruitment logistics, interview coordination, and onboarding processes. Awareness of diversity and inclusion principles in the modern workplace.
Personal Attributes:

High emotional intelligence and the ability to handle various personalities with discretion. Tactful, detail-oriented, adaptable, and committed to excellence. Professional in appearance and demeanor with a strong sense of initiative. Able to manage crises and unexpected issues calmly and strategically. Utmost reliability in handling confidential and sensitive information.
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Job Benefits:

Competitive salary and performance-based bonuses. Professional and respectful work environment. Ongoing training and professional development opportunities. Health insurance and full legal employment benefits.
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Location:

Dubai - United Arab Emirates

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Qualified candidates are invited to send their updated CV, a cover letter, and a recent photograph to the following

Job Types: Full-time, Permanent

Pay: AED4,000.00 - AED5,000.00 per month

Language:

* ARABIC (Required)