company in Sharjah is looking for a highly organized and experienced
Executive Secretary
to provide top-level administrative support to senior management. The ideal candidate will have 5 to 7 years of relevant experience, preferably within the advertising, signage, or media industry.
Key Responsibilities:
Manage senior executives' calendars, appointments, and meeting schedules
Draft and manage official communications, reports, and presentations
Coordinate with internal departments (sales, design, production) and external stakeholders
Monitor advertising campaign timelines and signage project progress
Maintain organized records, confidential documents, and filing systems
Follow up on proposals, quotations, and key project deliverables
Arrange travel plans, visa processing, and accommodation bookings
Attend meetings, record minutes, and ensure timely follow-up on action items
Support the executive team with day-to-day administrative and coordination tasks
Candidate Requirements:
5 to 7 years
of proven experience as an Executive Secretary or Personal Assistant
Background in
signage, advertising, or outdoor media
industry strongly preferred
Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills in English (Arabic is a plus)
Strong time management, multitasking, and organizational abilities
High level of professionalism, confidentiality, and attention to detail
Bachelor's degree in Business Administration, Marketing, or a related field
Salary & Benefits:
Competitive salary package based on experience
Health insurance and annual paid leave
Performance-based bonuses
Opportunity to work on high-profile advertising and signage campaigns in the UAE
Job Type: Full-time
Pay: AED4,000.00 - AED7,000.00 per month
Ability to commute/relocate:
Sharjah: Reliably commute or planning to relocate before starting work (Required)
Experience:
Signage & Outdoor Media: 5 years (Required)
Language:
* English (Required)
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