Job Description

Candidates must be currently in UAE and willing to work in Ras Al Khaimah. With atleast minimum 5 years experience on the same position in a group of companies. Fluent in Arabic and English Responsibilities:

• Provide administrative and clerical support to departments or individuals.
• Schedules and attends meetings, taking notes and recording minutes.
• Alert manager about cancellations or new meetings.
• Manage travel and schedule.
• Handle information requests.
• Prepare correspondence and stuff mail into envelopes.
• Arrange for outgoing mail and packages to be picked up.
• Prepare statistical reports.
• Manage spreadsheets.
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• Takes and transcribes dictation.
• Helps prepare office budget.
• Plans events and volunteer activities.
• Maintain office procedures.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Operate office equipment, such as photocopy machine and scanner.
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.
• Direct the general public to the appropriate staff member.
• Maintain hard copy and electronic filing system.
• Sign for UPS/Fed Ex/Airborne packages.

Minimum Educational Criteria and Related Work Experience:

• Diploma / Graduation Degree in Business Administration.
• At least 5 years work experience in UAE.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g. telephone, PABX, fax machines, and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Comfortable to work in dynamic environment.

Job Type: Full-time Salary: AED4,000.00 - AED6,000.00 per month Experience:

• Executive Secratery: 5 years (Preferred)
• Group of Companies: 5 years (Preferred)

Language:

• Arabic (Speak, Write, Read) (Preferred)