Job Description

We are seeking a highly capable Executive Secretary to support the Managing Director in a fast-paced, professional business environment. This role requires exceptional judgment, discretion, and organizational strength. The successful candidate will serve as a central coordination point between the MD and internal/external stakeholders, ensuring smooth communication, efficient scheduling, and effective administrative support.

This position suits a confident professional who is proactive, polished, and comfortable operating at senior-management level

Key Responsibilities

Executive & Administrative Support

Manage the Managing Director's calendar, appointments, and priorities with precision Organize meetings, prepare agendas, and ensure follow-up on action points Handle confidential documents, correspondence, and records with absolute discretion Draft, review, and format professional letters, reports, emails, and presentations

Communication & Coordination

Act as the primary contact between the MD and clients, partners, and senior executives Screen calls, emails, and requests, prioritizing matters requiring the MD's attention Coordinate with departments to gather information and ensure timely responses Support negotiation preparation by organizing documents and background materials

Office & Operations Support

Arrange domestic and international travel, visas, and itineraries Maintain an organized filing system (digital and physical) Assist in tracking deadlines, commitments, and business follow-ups Ensure the MD's office operates efficiently and professionally at all times

Candidate Profile

Education & Experience

Bachelor's degree (mandatory) Proven experience as an Executive Secretary, Executive Assistant, or similar senior support role Experience supporting top management or business owners is highly preferred

Skills & Competencies

Excellent written and spoken English (mandatory) Strong organizational and time-management skills High level of professionalism, confidence, and interpersonal skills Ability to work independently and handle pressure with maturity Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Language

English: Fluent (spoken & written) Arabic: Advantage, not mandatory

Additional Notes

Female candidates preferred Professional appearance and strong business etiquette required
Job Type: Full-time