Job Description

ABOUT US:

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JOB SUMMARY:

We are hiring for an emerging and rapidly growing private property developer with operations in Dubai and Karachi, seeking a highly organized and proactive

Executive Secretary / Office Assistant - Property Developer

to provide executive-level support to senior management and ensure smooth administrative and operational coordination for a landmark real estate project in Karachi.

This role will be based in Dubai, acting as a vital bridge between the Dubai head office and Karachi project team. The successful candidate will be responsible for managing executive calendars, preparing high-quality reports, maintaining confidential records, coordinating cross-border communication, and ensuring seamless workflow across departments. The position requires discretion, excellent organizational skills, and the ability to work in a fast-paced property development environment.

KEY RESPONSIBILITIES:

Provide

high-level administrative support

to the Managing Director and senior leadership, including scheduling, travel arrangements, and meeting coordination.

Prepare, review, and maintain professional documentation

including contracts, project reports, presentations, and correspondence. Act as a

central point of communication

between Dubai and Karachi offices, ensuring alignment of timelines, deliverables, and project milestones. Manage and prioritize executive calendars, ensuring efficient time management and coordination with stakeholders. Support

project documentation

processes including filing, record-keeping, and maintaining confidential property-related files. Draft and circulate meeting agendas, take accurate minutes, and follow up on action items with relevant teams.

Coordinate with legal, finance, sales, and project teams

to ensure timely submission of reports, agreements, and compliance documentation.

Support event planning and coordination

for project launches, investor meetings, and stakeholder engagement activities.

Handle sensitive information with discretion

and maintain strict confidentiality at all times. Monitor

office workflows, assist in budget tracking, and prepare summary reports

for management review.

JOB REQUIREMENTS:

Qualification:

Bachelor's degree in Business Administration, Management, or related field. Secretarial or executive assistant certification preferred.

Experience:

Minimum

5+ years

of proven experience as an Executive Secretary, Executive Assistant, or similar role in real estate/property development industry. Demonstrated ability to support senior executives in a cross-border or multinational environment Strong background in handling corporate documentation, reporting, and confidential records

Technical Proficiency:

Excellent MS Office Suite (Word, Excel, PowerPoint, Outlook) skills. Familiarity with CRM systems, project management tools, and document control systems. Strong written and verbal communication skills in English (Urdu/Hindi preferred).

Soft Skills:

High level of professionalism, discretion, and integrity. Strong organizational, time-management, and multitasking abilities. Excellent interpersonal and stakeholder management skills. Ability to work independently with minimal supervision in a fast-paced environment.
Job Type: Full-time

Pay: AED4,000.00 - AED6,000.00 per month

Application Question(s):

Are you fluent in English and Urdu/Hindi for effective cross-border communication? How many years of executive secretarial or office assistnat experience do you have supporting senior management? Have you previously worked in real estate, construction, or property development sectors? Can you share examples of confidential documentation or reporting processes you have successfully managed? * What tools or systems do you use to manage executive schedules and project workflows?